Office Manager – Chairman’s Office

About Land Sterling

Land Sterling is a globally recognized leader in real estate solutions, renowned for its innovative, technology-driven services that span the Middle East, North Africa, and Europe. With a legacy of over a century of expertise, the company operates from strategic hubs in Abu Dhabi, Dubai, Leeds, London, and Riyadh. Committed to excellence, Land Sterling delivers end-to-end property consultancy services in alignment with RICS, CIOB, and International Valuation Standards, catering to diverse industries. The organization fosters a dynamic professional environment that nurtures career growth and fosters collaboration among accredited experts.

Position Overview

The Office Manager – Chairman’s Office is a pivotal, full-time role based in Riyadh, Saudi Arabia, tasked with overseeing the operational efficiency of the Chairman’s office. This position demands a high level of professionalism, discretion, and proactive problem-solving to ensure seamless executive support. The Office Manager will manage the Chairman’s schedule, coordinate domestic and international travel logistics, handle confidential correspondence, and maintain meticulous records. Additionally, the role involves supporting the preparation of presentations, reports, and meeting materials, as well as facilitating interactions with stakeholders, internal departments, and external partners. The ideal candidate will play a crucial role in implementing and refining office policies to enhance executive operations.

Key Responsibilities

• Executive Support: Manage and prioritize the Chairman’s calendar, ensuring alignment with strategic commitments, meetings, and briefing requirements. Track key actions and follow-ups to maintain operational momentum.
• Travel & Logistics Coordination: Organize complex domestic and international travel arrangements, including flights, accommodations, visas, transportation, and detailed itineraries, while ensuring VIP protocol and hospitality standards are met.
• Stakeholder Engagement: Act as the primary liaison for the Chairman’s Office, interfacing with Board members, senior executives, government entities, diplomatic offices, clients, investors, and business partners with the utmost professionalism.
• Correspondence & Documentation: Draft, review, and manage correspondence on behalf of the Chairman, maintaining strict confidentiality and discretion in handling sensitive information and documentation.
• Office Administration: Oversee the efficient use and maintenance of office equipment, manage expenses and vendors within approved budgets, and implement operational improvements to streamline processes.
• Protocol & Hospitality: Coordinate official engagements, international delegations, and VIP visits, ensuring adherence to cultural and professional standards.
• Policy & Procedure Implementation: Develop and maintain effective Standard Operating Procedures (SOPs) to support the smooth functioning of the Chairman’s Office.

Requirements

• Bachelor’s degree in Business Administration, Management, International Relations, Hospitality Management, or a related field.
• Minimum of five years of experience providing executive support to a Chairman, CEO, Managing Director, Board member, or equivalent senior principal.
• Proven expertise in managing international executive travel and VIP protocol, with a keen eye for detail and cultural sensitivity.
• Exceptional calendar management, planning, prioritization, and follow-up skills, coupled with strong executive judgment.
• Fluency in both English and Arabic, both written and spoken, with advanced proficiency in MS Office and scheduling/document-management systems.
• Demonstrated ability to handle sensitive matters with discretion, maintain composure under pressure, and deliver solutions-oriented outcomes in a fast-paced environment.
• Strong stakeholder management and cross-cultural communication skills, with a polished and professional demeanor.

Ideal Candidate Profile

We are seeking a highly organized, detail-oriented professional with an executive presence, sound judgment, and the ability to anticipate needs proactively. The successful candidate will thrive in a confidential, high-stakes environment, demonstrating unwavering integrity, adaptability, and a commitment to operational excellence. If you are a proactive problem-solver with a passion for supporting senior leadership, we encourage you to apply for this critical role in our Riyadh office.