Admin Assistant-Kitchen

Job Overview

We are seeking a highly organized and detail-oriented Admin Assistant-Kitchen to join our dynamic team at Marriott International, Inc. in Saudi Arabia. In this pivotal role, you will serve as the backbone of our kitchen operations, ensuring seamless administrative support to enhance efficiency, maintain compliance, and uphold the highest standards of service excellence. The ideal candidate will possess a blend of administrative acumen, culinary industry knowledge, and exceptional interpersonal skills to thrive in a fast-paced, high-volume environment.

Key Responsibilities

The Admin Assistant-Kitchen will play a critical role in coordinating and streamlining administrative tasks within the kitchen department. Your core responsibilities will include:

• Documentation and Record-Keeping: Maintain accurate and up-to-date records of inventory, supply orders, and vendor communications. Ensure all documentation complies with company policies and regulatory standards.
• Scheduling and Coordination: Assist in creating and managing schedules for kitchen staff, ensuring optimal coverage during peak hours. Coordinate with other departments to facilitate smooth workflow and communication.
• Inventory Management: Monitor inventory levels, track usage, and liaise with procurement teams to ensure timely replenishment of kitchen supplies and equipment. Report discrepancies or shortages promptly.
• Communication and Liaison: Act as a liaison between the kitchen staff and other departments, including housekeeping, purchasing, and management. Facilitate clear and efficient communication to resolve issues and improve operational efficiency.
• Compliance and Safety: Ensure adherence to food safety regulations, sanitation standards, and company policies. Conduct regular audits and inspections to maintain compliance with health and safety protocols.
• Budget Support: Assist in tracking kitchen-related expenses, processing invoices, and preparing reports for budget reviews. Provide recommendations to optimize cost efficiency without compromising quality.
• Customer Service: Address inquiries and concerns from internal and external stakeholders with professionalism and courtesy. Contribute to a positive work environment by fostering teamwork and collaboration.

Qualifications and Skills

To excel in this role, candidates must meet the following qualifications and possess the following skills:

• Education: High school diploma or equivalent required. A degree or certification in hospitality, culinary arts, or business administration is a plus.
• Experience: Minimum of 2 years of administrative experience in a kitchen or culinary environment, preferably within the hospitality industry. Experience with inventory management and scheduling is highly desirable.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with kitchen management software or ERP systems. Strong typing and data entry skills are essential.
• Soft Skills: Exceptional organizational abilities, strong communication skills, and the capacity to multitask in a high-pressure environment. Attention to detail and problem-solving skills are critical.
• Language Proficiency: Fluency in English and Arabic is required. Additional language skills are a valuable asset.
• Certifications: Food Safety Certification (e.g., HACCP, ISO 22000) is preferred but not mandatory.

Work Environment

The Admin Assistant-Kitchen will operate in a fast-paced, professional kitchen environment within one of Marriott International’s esteemed properties in Saudi Arabia. The role requires standing for extended periods, lifting up to 20 pounds, and the ability to work flexible hours, including evenings, weekends, and holidays. Candidates must be comfortable working in a team-oriented setting and be adaptable to the demands of a dynamic hospitality industry.

Why Join Marriott International?

As a global leader in hospitality, Marriott International offers unparalleled opportunities for professional growth, competitive compensation, and a supportive work culture. Our commitment to diversity, inclusion, and employee development ensures that you will be part of a team that values your contributions and invests in your success. Join us and be part of an organization that sets the standard for excellence in the hospitality industry.