Executive Assistant to the CEO

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO to provide exceptional administrative support to the Chief Executive Officer of Madar. This pivotal role serves as the backbone of executive operations, ensuring seamless communication, efficient workflow management, and strategic coordination across all levels of the organization. The ideal candidate will possess a blend of executive-level administrative expertise, strong interpersonal skills, and the ability to anticipate and address the dynamic needs of a high-level executive environment.

Key Responsibilities

• Executive Support: Act as the primary point of contact for the CEO, managing calendars, scheduling meetings, and coordinating travel arrangements with precision and discretion. Ensure the CEO’s schedule is optimized for productivity while maintaining flexibility to accommodate urgent priorities.
• Communication Management: Handle confidential correspondence, draft executive-level communications, and facilitate clear, concise, and professional interactions with internal stakeholders, board members, investors, and external partners. Serve as a liaison to streamline information flow between the CEO and key decision-makers.
• Strategic Coordination: Collaborate with senior leadership to align administrative processes with organizational goals, ensuring alignment between executive priorities and operational execution. Assist in preparing reports, presentations, and briefing materials to support executive decision-making.
• Operational Efficiency: Oversee office operations, including vendor management, facility coordination, and IT support, to maintain a productive and well-functioning executive environment. Implement best practices to enhance workflow efficiency and reduce administrative bottlenecks.
• Stakeholder Engagement: Represent the CEO in internal and external meetings, conferences, and events as required, maintaining a professional and polished presence. Build and nurture relationships with key stakeholders to foster a collaborative and high-performing organizational culture.
• Confidentiality & Discretion: Uphold the highest standards of confidentiality and professionalism, handling sensitive information with integrity and ensuring compliance with company policies and regulatory requirements.

Qualifications & Skills

To excel in this role, candidates must demonstrate a proven track record in executive administrative support, preferably within a corporate or high-growth organization. The following qualifications and competencies are essential:

• Experience: Minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or similar role, with a preference for supporting C-level executives in a dynamic environment.
• Education: Bachelor’s degree in Business Administration, Management, or a related field. Advanced degrees or professional certifications (e.g., CPA, PMP) are advantageous.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with enterprise resource planning (ERP) systems or executive support software. Proficiency in Arabic and English is required; additional languages are a plus.
• Soft Skills: Exceptional organizational abilities, time management, and multitasking skills. Strong written and verbal communication, problem-solving acumen, and the capacity to work under pressure with minimal supervision.
• Personal Attributes: High level of professionalism, discretion, and integrity. Ability to maintain composure in fast-paced environments and adapt to evolving priorities with agility and resilience.

Why Join Madar?

As a forward-thinking organization headquartered in Riyadh, Madar is committed to driving innovation and excellence in [industry/sector, if known]. We offer a competitive compensation package, opportunities for professional growth, and a collaborative work environment that values diversity, creativity, and leadership. By joining our team, you will play a critical role in shaping the future of the company and contributing to its strategic vision.

If you are a proactive and results-driven professional seeking a challenging and rewarding opportunity, we encourage you to apply and become an integral part of Madar’s leadership team.