Board Committee Secretary & Governance Specialist.

About Albawani

Albawani stands as a premier construction and contracting enterprise in Saudi Arabia, with a legacy spanning over three decades since its establishment in 1991. Evolving from modest beginnings as a civil works contractor, the company has expanded into a diversified conglomerate with a robust presence across construction, infrastructure, engineering, water and power, and industrial services. Headquartered in Riyadh, Albawani is renowned for executing large-scale commercial, healthcare, educational, and government projects throughout the Kingdom. The company’s unwavering commitment to excellence, safety, and innovation is underscored by multiple international ISO certifications and a Class-1 contractor ranking in Saudi Arabia.

Position Overview

As the Board Committee Secretary & Governance Specialist, you will serve as a pivotal administrative and strategic partner to the Board of Directors, its committees, and the Group Executive Management team. This role is instrumental in upholding Albawani’s governance framework, ensuring seamless operational execution and enabling the Board to focus on high-level strategic decision-making. By overseeing the planning, coordination, and documentation of all board and committee activities, you will play a critical role in fostering robust corporate governance and ensuring compliance across the Albawani group.

Key Responsibilities

• Board and Committee Support: Act as the primary liaison between the Board of Directors and internal/external stakeholders, providing comprehensive administrative and logistical support to facilitate effective governance.
• Meeting Management: Oversee the end-to-end logistics of Board and committee meetings, including scheduling, agenda development, preparation and distribution of meeting materials, minute-taking, and follow-up on action items.
• Governance Coordination: Collaborate with internal and external stakeholders to compile and prepare accurate, timely information for Board and committee meetings, ensuring alignment with regulatory and organizational standards.
• Record Keeping and Compliance: Maintain meticulous records of Board and committee meetings, including attendance, decisions, resolutions, and action items. Ensure compliance with regulatory requirements, the Articles of Association, and the Board’s Terms of Reference.
• Board Member Engagement: Facilitate the onboarding of new Board members through orientation, introductions, and governance training. Provide ongoing support and educational sessions to enhance their understanding of governance best practices and emerging trends.
• Policy and Framework Development: Assist in the creation, implementation, and maintenance of governance policies, procedures, and frameworks across the Albawani group. Support the development of governance-related reports and presentations for leadership and stakeholders.
• Document Management: Maintain a comprehensive repository of governance-related documents, including policies, charters, meeting minutes, and resolutions. Ensure proper archiving and retention in accordance with organizational and regulatory standards.

Qualifications and Experience

• A Bachelor’s degree in Law, Governance, or a related field, complemented by a governance and board-related diploma.
• Proven experience in a Board secretarial, corporate governance, or governance support role, with a deep understanding of corporate governance principles, frameworks, and leading practices.
• Exceptional organizational, administrative, and project management skills, with the ability to manage complex logistics and multiple priorities simultaneously.
• Strong proficiency in coordinating Board and committee meetings, including agenda preparation, minute-taking, and follow-up processes.
• Outstanding communication and interpersonal abilities, with the capacity to engage effectively with diverse stakeholders at all levels.
• A keen attention to detail and a commitment to maintaining the highest standards of accuracy and confidentiality in all governance-related activities.