Office Manager – Chairman’s Office

About Land Sterling

Land Sterling stands as a premier global real estate solutions provider, distinguished by its robust local presence across the Middle East, North Africa, and Europe. With a team of internationally accredited experts boasting over a century of combined experience, the company operates from strategic hubs in Abu Dhabi, Dubai, Leeds, London, and Riyadh. By leveraging cutting-edge technology and innovative methodologies, Land Sterling delivers end-to-end real estate services, offering clients unparalleled insights and advisory support. The organization adheres to the highest professional standards, aligning its operations with RICS, CIOB, and International Valuation Standards, while fostering an environment conducive to career advancement and professional excellence.

Role Overview

The Office Manager – Chairman’s Office is a pivotal, full-time position based in Riyadh, Saudi Arabia, designed to oversee the seamless functioning of the Chairman’s office. This role demands a high level of professionalism, discretion, and proactive initiative to manage the Chairman’s daily operations, including scheduling, travel coordination, correspondence, and record-keeping. The Office Manager will ensure the efficient utilization of office resources, maintain confidentiality, and support the Chairman in preparing presentations, reports, and meeting materials. Additionally, the role involves managing stakeholder interactions, coordinating with internal departments, and upholding office policies to facilitate smooth executive operations.

Key Responsibilities

The successful candidate will be entrusted with the following core responsibilities:

• Calendar and Schedule Management: Oversee and prioritize the Chairman’s calendar, meetings, and commitments, ensuring alignment with strategic objectives and briefing requirements.
• Office Operations: Manage the day-to-day functioning of the Chairman’s office, tracking key actions, follow-ups, and administrative tasks to maintain operational efficiency.
• Travel and Logistics Coordination: Organize complex domestic and international travel arrangements, including flights, accommodation, visas, transportation, and detailed itineraries, while ensuring VIP protocol and hospitality standards are met.
• Correspondence and Documentation: Draft, review, and manage correspondence on behalf of the Chairman with the utmost professionalism and discretion, maintaining strict confidentiality.
• Stakeholder Engagement: Serve as the primary liaison between the Chairman and key stakeholders, including Board members, senior executives, government entities, clients, investors, and business partners.
• Expense and Vendor Management: Oversee office expenses, vendor relationships, and administrative budgets, ensuring compliance with financial protocols.
• Operational Excellence: Identify opportunities for process improvements and implement effective Standard Operating Procedures (SOPs) to enhance the efficiency of the Chairman’s office.

Requirements

To excel in this role, candidates must meet the following qualifications and experience:

• A Bachelor’s degree in Business Administration, Management, International Relations, Hospitality Management, or a related field.
• Minimum of five years of experience supporting a Chairman, CEO, Managing Director, Board member, or equivalent senior executive.
• Proven expertise in managing international executive travel and VIP protocol, with a keen eye for detail and cultural sensitivity.
• Exceptional skills in calendar management, planning, prioritization, and follow-up, coupled with strong executive judgment.
• Fluency in both English and Arabic, both written and spoken, with advanced proficiency in MS Office and scheduling/document-management systems.
• Demonstrated ability to handle sensitive matters with absolute discretion and maintain a composed demeanor in high-pressure situations.
• Strong cross-cultural communication skills and the capacity to anticipate needs, resolve issues proactively, and maintain a professional executive presence.

Ideal Candidate Profile

We are seeking a polished, highly organized professional with an impeccable attention to detail, a strong sense of executive presence, and the ability to act as a trusted gatekeeper for the Chairman’s office. The ideal candidate will demonstrate sound judgment, anticipate requirements, and resolve challenges before they escalate, ensuring a seamless and efficient operational environment.