Contracting Specialist

Contracting Specialist – Drive Strategic Contract Excellence at Golf Saudi

Join our dynamic team as a **Contracting Specialist**, where you’ll play a pivotal role in ensuring seamless, compliant, and efficient contract administration across Golf Saudi’s operations. This position is ideal for a detail-oriented professional with a passion for contract lifecycle management, stakeholder coordination, and process optimization. You’ll be the backbone of our contract governance framework, ensuring every agreement aligns with organizational objectives, legal requirements, and commercial best practices.

In this dynamic role, you’ll oversee the end-to-end administration of contracts, from inception to close-out, while fostering collaboration across Procurement, Legal, Finance, and business stakeholders. Your expertise will be instrumental in maintaining a robust contract repository, tracking critical milestones, and mitigating risks—all while contributing to operational excellence and strategic decision-making.

Key Responsibilities

As the Contracting Specialist, your responsibilities will include:

• Contract Development & Maintenance: Draft, review, and update contracts, amendments, change orders, renewals, and related agreements using approved templates and Golf Saudi’s standardized processes. Ensure all documentation adheres to commercial terms, legal requirements, and internal policies.
• Workflow Coordination: Facilitate the contract review, approval, and execution process by liaising with Procurement, Legal, Finance, and business teams. Streamline signature workflows and ensure timely distribution of contracts to all relevant parties.
• Compliance & Accuracy: Conduct rigorous due diligence on contractual documentation, verifying completeness, accuracy, and alignment with approved terms. Validate supporting documents and ensure all approvals are obtained before finalization.
• Contract Lifecycle Management: Maintain an organized and secure contracts register, including version control, indexing, and audit trails. Track critical dates—such as renewals, expirations, and performance milestones—while escalating overdue or upcoming actions to the appropriate stakeholders.
• Stakeholder Engagement: Act as the primary point of contact for contract owners, suppliers, and internal teams. Clarify administrative matters, resolve queries, and ensure smooth execution of contractual obligations.
• Claims & Variations Administration: Support the administration of contract variations and claims by compiling documentation, validating submissions, and routing them for review and approval. Ensure all administrative processes align with contractual terms and organizational policies.
• Compliance Monitoring: Oversee contractor and supplier adherence to contractual requirements, documenting exceptions, corrective actions, and follow-ups to maintain accountability and mitigate risks.
• Reporting & Governance: Prepare contract summaries, correspondence, notices, and status reports for management review. Assist in contract handover, performance reviews, and close-out activities while ensuring readiness for audits and governance reviews.
• Process Improvement: Identify recurring administrative inefficiencies and propose actionable improvements to contract templates, tracking systems, and workflows. Contribute to the continuous enhancement of Golf Saudi’s contract management framework.
• Confidentiality & Data Protection: Handle sensitive contractual and commercial information with the utmost discretion, adhering to Golf Saudi’s confidentiality, records-management, and data-protection policies.

Qualifications & Skills

To excel in this role, you’ll bring a blend of technical expertise, analytical rigor, and interpersonal skills:

• Educational Background: A Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Law, Finance, Engineering, or a related field is required. Advanced degrees or certifications in contract management (e.g., CCM, PMP) are a plus.
• Experience: At least 2+ years of hands-on experience in contracts administration, contract management, procurement, or commercial operations. Prior exposure to high-volume contract environments or multinational organizations is highly advantageous.
• Technical Proficiencies: Proficiency in contract lifecycle administration, documentation management, and obligation tracking. Familiarity with Microsoft Office Suite, contract management software, and ERP systems is essential. Knowledge of Golf Saudi’s internal processes and approved templates is a significant asset.
• Soft Skills: Exceptional attention to detail, organizational prowess, and analytical thinking are non-negotiable. You’ll thrive in a collaborative environment, excelling in stakeholder coordination, clear communication, and time management. Problem-solving abilities, discretion, and a commitment to quality will drive your success.
• Core Competencies: Demonstrate strengths in Customer Centricity, Operational Excellence, and Teamwork & Communication. Your commitment to ownership and continuous improvement will further elevate your impact within the team.

If you’re a proactive, detail-oriented professional eager to contribute to Golf Saudi’s mission of excellence, we’d love to hear from you. Join us in shaping the future of contract administration with innovation, precision, and strategic insight.