Executive Secretary

Executive Secretary – Join Suliyan Trading Company’s Leadership Team in Jeddah

Suliyan Trading Company is a dynamic and forward-thinking organization dedicated to driving operational excellence, fostering innovation, and ensuring sustainable growth across diverse sectors. As a key player in a fast-paced, evolving business landscape, we seek a highly skilled and professional Executive Secretary to provide indispensable administrative and organizational support to our General Manager and Executive Leadership Team in Jeddah, Saudi Arabia.

In this pivotal role, you will serve as the backbone of executive operations, ensuring seamless coordination, meticulous documentation, and flawless communication—both internally and externally. This is an opportunity to thrive in a dynamic environment where precision, discretion, and proactive problem-solving are paramount. If you are a detail-oriented professional with a passion for organizational efficiency and a commitment to excellence, we invite you to be part of Suliyan’s mission.

Key Responsibilities

As our Executive Secretary, your responsibilities will include:

• Strategic Calendar and Scheduling Management: Oversee the General Manager’s calendar, ensuring all appointments, meetings, and commitments are meticulously organized and executed with minimal disruptions.
• Meeting Coordination and Documentation: Facilitate both internal and external meetings by preparing agendas, coordinating logistics, and drafting professional meeting minutes. Follow up diligently on action items and ensure timely implementation of management decisions.
• Executive Communication and Correspondence: Draft, edit, and dispatch high-level correspondence, including professional emails, letters, and reports, reflecting Suliyan’s polished and authoritative voice.
• Document and Record Management: Maintain organized executive and administrative files, ensuring all critical documents are securely stored, easily retrievable, and promptly routed for review or approval.
• Cross-Departmental Coordination: Act as a liaison between the General Manager, departments, employees, and external stakeholders, ensuring seamless communication and alignment of objectives.
• Travel and Logistics Support: Assist with travel arrangements, including bookings, itineraries, and scheduling, while maintaining a high standard of professionalism and discretion.
• Confidentiality and Trusted Advisory Role: Handle sensitive information with the utmost confidentiality, discretion, and integrity, providing trusted support to leadership in decision-making processes.

Qualifications and Requirements

To excel in this role, you must possess:

• A relevant degree in Business Administration, Office Administration, Executive Secretarial Studies, or a related field.
• Proven experience in Executive Secretarial, Executive Assistance, or high-level administrative support, with a track record of delivering exceptional results in a fast-paced environment.
• Expertise in calendar management, meeting coordination, follow-up processes, and professional correspondence, ensuring all tasks are completed with precision and efficiency.
• Proficiency in Microsoft Office Suite, with advanced skills in Word, Excel, PowerPoint, and Outlook to create, edit, and manage documents and communications seamlessly.
• Outstanding organizational, time-management, and prioritization skills, enabling you to juggle multiple tasks and deadlines without compromising quality.
• A sharp attention to detail and a commitment to accuracy, ensuring all administrative processes adhere to the highest standards.
• The ability to operate under pressure, manage competing priorities, and deliver results in a dynamic corporate setting.
• An impeccable professional demeanor, demonstrating discretion, reliability, and sound judgment when interacting with senior leadership, clients, and external partners.
• Fluency in Arabic with strong professional proficiency in English, enabling effective communication across diverse stakeholders.

If you are a proactive, detail-oriented professional eager to contribute to Suliyan Trading Company’s continued success, we encourage you to apply. Join us in shaping the future of our organization with your expertise and dedication.

Ready to take the next step? Submit your updated CV to [email protected], with the subject line: Executive Secretary.