Personal Assistant

Join Afaq Express Cargo as a Strategic Personal Assistant

Afaq Express Cargo, a premier international logistics and freight forwarding solutions provider based in Riyadh, Saudi Arabia, is seeking a highly organized and detail-oriented Personal Assistant to join our dynamic team in Jeddah. As a key member of our executive support team, you will play a pivotal role in ensuring seamless operations, enhancing productivity, and maintaining the highest standards of professionalism within our organization.

Afaq Express Cargo specializes in delivering end-to-end logistics solutions, including freight forwarding, customs clearance, warehousing, fulfillment, last-mile delivery, and project cargo management. Our mission is to provide efficient, reliable, and innovative logistics support to clients across diverse industries. By joining our team, you will contribute to a fast-paced, results-driven environment where precision, discretion, and proactive support are paramount.

Key Responsibilities

In this full-time, on-site role, you will provide indispensable administrative and organizational support to senior leadership while contributing to the smooth functioning of our logistics operations. Your responsibilities will include:

• Executive Support: Act as a trusted partner to senior personnel by managing calendars, scheduling meetings, and coordinating travel arrangements with meticulous attention to detail.
• Communication Management: Handle all incoming phone calls, emails, and correspondence with professionalism, ensuring clear and timely communication both internally and externally.
• Documentation and Reporting: Prepare and maintain accurate documents, reports, and records, including data entry and filing systems to support operational efficiency.
• Logistics Coordination: Assist in logistics-related tasks, ensuring seamless coordination between departments and external stakeholders as required.
• Workflow Optimization: Identify opportunities to streamline office workflows, enhance productivity, and maintain a well-organized administrative environment.
• Proactive Follow-Up: Monitor action items, deadlines, and follow-ups to ensure all tasks are completed promptly and effectively.

Qualifications and Skills

To excel in this role, you must possess a blend of administrative expertise, professionalism, and a keen eye for detail. We are looking for candidates who meet the following criteria:

• Proven Experience: Strong background in personal or executive assistant roles, with a preference for experience in logistics, supply chain, or related industries.
• Administrative Proficiency: Exceptional skills in diary management, scheduling, and organizational coordination to support senior leadership effectively.
• Communication Excellence: Outstanding written and verbal communication skills to handle diverse correspondence and interactions with clarity and professionalism.
• Technical Competency: Proficiency in office software, including email systems, calendars, word processing, and spreadsheets, as well as basic IT tools.
• Discretion and Confidentiality: A high level of integrity and the ability to maintain strict confidentiality in all professional interactions.
• Organizational Acumen: Strong time-management skills, attention to detail, and the ability to multitask in a fast-paced environment.
• Educational Background: A diploma or degree in business administration, office management, or a related field is highly preferred.

If you are a detail-oriented professional with a passion for logistics and a commitment to excellence, we invite you to apply and become part of Afaq Express Cargo’s mission to redefine logistics support in the region.