Document Controller

Document Controller – Drive Excellence in Project Documentation for NEOM Trojena

At Jacobs, we are at the forefront of innovation, transforming ambitious visions into groundbreaking realities that redefine industries and elevate global communities. As a leading global professional services firm, we are seeking a dynamic and detail-oriented Document Controller to play a pivotal role in the delivery of the landmark NEOM Trojena project—a visionary development that will set new benchmarks in sustainable urban design and infrastructure excellence.

In this critical position, you will ensure seamless document management, compliance, and information integrity across multidisciplinary teams, consultants, contractors, and stakeholders. Your expertise will be instrumental in maintaining the highest standards of accuracy, traceability, and efficiency throughout the project lifecycle, supporting one of the world’s most transformative developments.

Your Impact

As the Document Controller, you will be the linchpin of effective document control, ensuring that every submission, revision, and approval aligns with project requirements and regulatory standards. Your work will directly contribute to the success of NEOM Trojena by:

• Facilitating smooth communication and collaboration between internal teams, external partners, and stakeholders through structured document workflows.
• Ensuring compliance with international quality standards and project-specific procedures, reducing risks and enhancing operational efficiency.
• Supporting the seamless transition from conceptual design to execution, ensuring that documentation remains accurate, up-to-date, and readily accessible.
• Driving continuous improvement in document control processes, leveraging best practices to optimize project delivery.

Key Responsibilities

Your role will encompass a broad spectrum of responsibilities, demanding both meticulous attention to detail and strategic foresight:

• Document Lifecycle Management: Oversee the entire lifecycle of project documentation, including incoming and outgoing correspondence, Requests for Information (RFIs), technical submissions, and project updates, ensuring adherence to established protocols.
• Electronic Document Management: Maintain comprehensive document registers, distribution matrices, and tracking systems within the Electronic Document Management System (EDMS), ensuring real-time accessibility and version control.
• Quality and Compliance Assurance: Enforce rigorous quality checks, revision control, and compliance with project procedures, standards, and regulatory requirements to mitigate risks and ensure project integrity.
• Stakeholder Coordination: Act as a bridge between project teams, consultants, contractors, and stakeholders, coordinating document reviews, approvals, and distributions to meet tight deadlines and project milestones.
• Audit and Process Improvement: Support internal and external document audits, identifying areas for optimization and implementing enhancements to streamline workflows and reduce inefficiencies.
• Reporting and Analytics: Generate insightful document control reports and monitor key performance indicators (KPIs) to provide data-driven recommendations for project management teams.
• EDMS Training and Support: Provide guidance and training to project teams on best practices for EDMS usage, document retrieval, and adherence to document control protocols.
• Archive Management: Maintain organized electronic and physical archives, ensuring long-term document retention and compliance with records management policies.
• Strategic Advisory: Offer expert advice to project teams on document management requirements, ensuring alignment with project objectives and stakeholder expectations.

Why Join Jacobs?

At Jacobs, we foster a culture of innovation, collaboration, and continuous growth. By joining our team, you will:

• Be Part of Groundbreaking Projects: Contribute to transformative initiatives like NEOM Trojena, shaping the future of sustainable infrastructure and urban development.
• Work in a Global Environment: Collaborate with a diverse, talented workforce across borders, leveraging collective expertise to solve complex challenges.
• Develop Your Career: Access comprehensive training, mentorship, and professional development opportunities to advance your skills and career trajectory.
• Embrace Flexibility and Well-being: Enjoy flexible working arrangements, robust benefits, and a commitment to mental health and work-life balance, empowering you to thrive in your role.
• Make a Meaningful Impact: Participate in global giving and volunteering programs, aligning your professional contributions with initiatives that create positive social and environmental change.
• Join a Culture of Inclusion: Benefit from an inclusive workplace where diversity is celebrated, and every voice is valued, fostering an environment of mutual respect and shared success.

This role requires onsite presence at a Jacobs Workplace, reflecting the collaborative and hands-on nature of our projects. If you are passionate about document control, thrive in fast-paced environments, and are eager to be part of a company that drives meaningful change, we invite you to apply and be a part of our journey toward a better tomorrow.