Production Administrator

Production Administrator – Ensuring Seamless Operational Excellence

Join our dynamic production team as a **Production Administrator**, where your organizational expertise and meticulous attention to detail will drive efficiency across multiple disciplines. In this pivotal role, you will serve as the backbone of administrative support for Structural, Piping, Mechanical, E&I, Commissioning, Coating, and Scaffolding teams, ensuring seamless data management, document processing, and compliance with company policies. Your work will directly contribute to the smooth execution of production operations, fostering collaboration between supervisors, engineers, and IT teams while bridging communication gaps in a diverse industrial environment.

As a key member of the production department, you will play a critical role in maintaining operational fluidity by managing personnel data, requests, and documentation with precision. Your responsibilities will span across multiple facets of administrative support, including:

• Document and Data Management: Act as the central hub for receiving, organizing, and distributing official documents—ranging from leave requests and medical records to travel authorizations—through digital channels such as IFS, AVEVA ERP, and email. Ensure compliance with IMI’s document management policies while maintaining accurate digital and physical records.
• Attendance and Workforce Allocation: Collect, centralize, and process daily attendance sheets from supervisors, then compile and distribute time sheets for project-based cost control and progress monitoring. Generate weekly or monthly reports as required to support project managers and financial oversight.
• Project Documentation Support: Facilitate project execution by printing, duplicating, and distributing project-related documentation upon request from engineers. Track distributed materials to ensure accountability and accessibility.
• HSE and Inventory Coordination: Gather, consolidate, and maintain records related to Health, Safety, and Environment (HSE) compliance, inventory management, and office consumables. Support tools maintenance tracking to optimize resource utilization.
• Reporting and Analytical Support: Synthesize collected data into actionable reports for department leaders, providing insights that enhance decision-making and operational efficiency.
• Cross-Functional Collaboration: Liaise with IT and IFS teams to troubleshoot system-related issues, ensuring uninterrupted workflow. Serve as a direct point of contact for supervisors and workers, addressing day-to-day challenges with professionalism and adaptability.

This role demands a blend of **administrative precision, technical proficiency, and interpersonal finesse**. You will thrive in an environment where meticulous organization meets dynamic problem-solving, and your contributions will be instrumental in upholding the high standards of our production operations.

Key Requirements

We are seeking a detail-oriented professional with a proven track record in industrial administration. Ideal candidates will possess:

• Education: A diploma or equivalent qualification, with a preference for candidates holding certifications in IFS or computer systems.
• Experience: Minimum 6–9 years of experience in a similar administrative role within an industrial setting, demonstrating expertise in data management, document control, and workforce coordination.
• Technical Skills: Proficiency in MS Office suite, experience with ERP systems (e.g., IFS, AVEVA), and strong familiarity with digital document scanning and storage solutions.
• Communication: Fluent verbal and written English skills are essential, given the role’s emphasis on clear documentation and cross-team collaboration. Additional language skills are a plus.
• Soft Skills: Exceptional organizational abilities, adaptability in fast-paced environments, and the capacity to solve problems proactively. Strong supervisory skills and manpower management experience will further enhance your impact.

If you are passionate about driving operational excellence through meticulous administration and possess the skills to thrive in a collaborative, high-stakes industrial environment, we invite you to apply. Your role will not only streamline production processes but also empower teams to focus on their core objectives—delivering projects with precision and efficiency.