Administrative Assistant

About MRSM | مرسم البلد

MRSM | مرسم البلد is a distinguished Saudi-based consultancy firm specializing in a comprehensive range of services, including hospitality and destination advisory, public relations, marketing strategy, events, and product launches. With a commitment to excellence and innovation, the company supports businesses and organizations in achieving their strategic goals through tailored solutions and expert guidance.

Position Overview

We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic team in Jeddah. This part-time role offers a hybrid work arrangement, blending on-site presence with the flexibility of remote work. The successful candidate will play a pivotal role in maintaining the smooth operation of our office, ensuring that administrative tasks are executed with precision and efficiency.

Key Responsibilities

The Administrative Assistant will be responsible for a wide array of duties designed to support our leadership and team members. These responsibilities include:

• Calendar and Scheduling Management: Coordinating and managing calendars, scheduling meetings, and ensuring timely follow-ups to optimize productivity and workflow.
• Document and Record Maintenance: Organizing, filing, and maintaining both physical and digital records with meticulous attention to detail to ensure accessibility and confidentiality.
• Communication and Correspondence: Handling incoming and outgoing communications, including phone calls, emails, and in-person interactions, with a high standard of professionalism and courtesy.
• Document Preparation and Presentation Support: Assisting in the preparation of reports, presentations, and other business documents to support strategic initiatives and decision-making processes.
• Travel and Expense Coordination: Managing travel arrangements, including bookings and itineraries, as well as tracking and reconciling expenses to ensure compliance with company policies.
• Event and Meeting Logistics: Coordinating the logistics for internal meetings, client engagements, and corporate events to ensure seamless execution and a positive experience for all participants.
• Cross-Functional Collaboration: Working closely with leadership and team members across various departments to facilitate efficient workflows, streamline processes, and support project timelines.

Qualifications and Skills

To excel in this role, candidates must meet the following requirements:

• Administrative Proficiency: Demonstrated experience in administrative assistance, including calendar management, filing, data entry, and document preparation, with a keen eye for detail.
• Communication Excellence: Exceptional written and verbal communication skills, along with professional phone etiquette, to handle interactions with clients, partners, and internal stakeholders effectively.
• Executive Support Experience: Prior experience providing administrative support to executives, including managing schedules, coordinating meetings, and ensuring timely follow-ups.
• Technological Competency: Proficiency in office software suites, such as Microsoft Office or Google Workspace, as well as familiarity with digital collaboration and scheduling tools.
• Organizational Agility: Strong organizational skills, the ability to prioritize tasks efficiently, and the capacity to manage multiple responsibilities in a fast-paced environment.
• Independence and Teamwork: The ability to work both independently and collaboratively, maintaining a high level of confidentiality, professionalism, and adaptability in all situations.
• Language Requirements: Fluency in English is essential, while proficiency in Arabic is required to facilitate seamless communication within the local context.
• Industry Experience: Previous administrative or office support experience, particularly within consulting, hospitality, or related sectors, is highly advantageous and will be considered a strong asset.

If you are a proactive and detail-oriented professional seeking to contribute to a dynamic and innovative consultancy, we encourage you to apply for this exciting opportunity.