Executive Assistant

Position Overview

We are seeking a highly organised and professional Executive Assistant to support the Chief Executive Officer (CEO) of a prominent Saudi-based organisation. In this pivotal role, you will serve as the CEO’s right hand, managing daily priorities to optimise their time and enhance operational efficiency. The ideal candidate will possess exceptional discretion, strong interpersonal skills, and the ability to seamlessly coordinate across all levels of the business. This position offers a unique opportunity to contribute to the strategic direction of the organisation while developing a deep understanding of executive leadership.

Key Responsibilities

• Calendar and Diary Management: Take full ownership of the CEO’s schedule, ensuring all appointments, meetings, and commitments are meticulously planned, prioritised, and communicated in a timely manner. Proactively manage conflicts and adjust schedules as needed to align with business objectives.
• Travel Coordination: Arrange domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries. Ensure all travel arrangements comply with company policies and the CEO’s preferences, while maintaining cost efficiency and convenience.
• Cross-Functional Coordination: Act as the central hub for communication and coordination across all departments, facilitating smooth interactions between the CEO and senior leadership, stakeholders, and external partners. Serve as the primary liaison to streamline information flow and decision-making processes.
• Proactive Problem-Solving: Anticipate the CEO’s needs and address potential challenges before they arise. This includes managing correspondence, preparing briefings, and resolving operational issues to minimise disruptions and maximise productivity.
• Administrative Excellence: Oversee executive-level administrative tasks, such as preparing reports, presentations, and meeting materials. Maintain confidentiality and handle sensitive information with the utmost professionalism.

Requirements

• Language Proficiency: Fluency in English is essential; additional proficiency in Arabic is advantageous but not mandatory.
• Professional Experience: Minimum of five years of progressive experience in an Executive Assistant or Office Manager role, with a proven track record of supporting senior executives in a fast-paced environment.
• Core Competencies:
  • Exceptional organisational skills with the ability to manage multiple priorities under tight deadlines.
  • Strong multitasking capabilities and attention to detail to ensure flawless execution of tasks.
  • Highly professional demeanour with a polished and presentable appearance.
  • Discretion and integrity in handling confidential information.
  • Excellent communication and interpersonal skills to build rapport with stakeholders at all levels.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with executive support software or CRM systems is preferred.

Why Join Us?

As an Executive Assistant in our organisation, you will play a critical role in shaping the operational success of the business while gaining exposure to high-level strategic initiatives. This position offers competitive compensation, professional development opportunities, and the chance to work alongside a dynamic leadership team in a vibrant corporate environment. If you are a detail-oriented professional with a passion for excellence and a commitment to supporting executive leadership, we invite you to apply and take the next step in your career.