Administrative Assistant

About Wasael Al-Rahah Company For Manufacturing

Wasael Al-Rahah Company For Manufacturing stands at the forefront of the home and hospitality bedding industry, renowned for its commitment to quality, comfort, and durability. The company operates under two distinguished brands, Soft Touch and Sleep Key, offering an extensive portfolio of premium products such as mattresses, toppers, waterproof protectors, pillows, covers, comforters, and bedsheets. Each product is meticulously crafted using high-grade fabrics and raw materials sourced from globally trusted suppliers, ensuring unparalleled performance and customer satisfaction. As a dynamic and forward-thinking organization, we pride ourselves on delivering excellence in every aspect of our operations, from product innovation to customer service.

Role Overview

We are seeking a highly organized and proactive Administrative Assistant to join our team in Jeddah. This full-time, on-site position plays a pivotal role in maintaining the efficiency and professionalism of our daily office operations. The successful candidate will serve as the backbone of our administrative functions, providing comprehensive support to ensure seamless workflow across all departments. Key responsibilities include managing incoming and outgoing correspondence, handling phone communications with professionalism, scheduling and coordinating meetings, and maintaining accurate records and files. Additionally, the Administrative Assistant will prepare essential reports and documents, facilitate interdepartmental communication, and assist executives with calendar management, travel arrangements, and task follow-ups. This role demands a keen eye for detail, exceptional multitasking abilities, and a dedication to fostering a well-organized and productive work environment.

Key Responsibilities

• Office Coordination: Manage daily administrative tasks, including handling correspondence, answering and directing phone calls, and ensuring smooth communication within the office.
• Executive Support: Provide high-level administrative assistance to executives, including managing calendars, coordinating meetings, arranging travel logistics, and following up on critical tasks.
• Documentation & Reporting: Prepare, organize, and maintain accurate records, files, and reports to support operational efficiency and compliance.
• Departmental Liaison: Act as a liaison between different departments to facilitate effective communication, collaboration, and the timely execution of projects.
• Clerical Support: Perform general clerical duties, such as data entry, filing, and managing office supplies, to uphold a well-functioning workspace.
• Technology Proficiency: Utilize basic computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint), email platforms, and spreadsheets, to complete tasks efficiently.

Qualifications & Skills

• Administrative Expertise: Proven experience in administrative assistance or clerical roles, with a strong ability to manage scheduling, documentation, and office coordination.
• Communication Proficiency: Excellent phone etiquette and written/oral communication skills to interact professionally with internal teams, executives, and external stakeholders.
• Executive Support Experience: Prior experience in providing administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Technical Competency: Proficiency in basic computer applications and office equipment, with the ability to adapt to new software and tools as needed.
• Organizational Aptitude: Exceptional organizational skills, attention to detail, and the capacity to prioritize tasks effectively in a fast-paced environment.
• Work Environment Adaptability: Ability to work on-site in Jeddah, collaborate with diverse teams, and maintain a professional and respectful demeanor at all times.
• Educational Background: Previous experience in an administrative or office support role is highly desirable; vocational or academic training in business administration is a plus.

Why Join Us?

As an Administrative Assistant at Wasael Al-Rahah Company For Manufacturing, you will be an integral part of a team dedicated to delivering exceptional products and services. You will enjoy a collaborative work environment, opportunities for professional growth, and the satisfaction of contributing to a company that values quality and innovation. If you are a detail-oriented, proactive individual with a passion for administrative excellence, we invite you to apply and become a valued member of our organization.