Secretary

Secretary - SABIL | سابل, Riyadh, Saudi Arabia (On-site)

We are seeking a dynamic and professional Secretary to support our executive team at SABIL, ensuring the smooth operation of the executive office and facilitating effective communication with internal and external stakeholders.

• Executive Office Management:
• Efficiently manage the executive's calendar, coordinating appointments and meetings to optimize time management.
• Plan and execute VIP events, handling logistics and special requirements to ensure successful outcomes.
• Coordinate executive site visits, managing travel arrangements and meeting room setup for seamless and professional experiences.
• Oversee general office administration tasks, including supply inventory and office equipment management.
• Maintain a professional atmosphere by providing exceptional interactions with visitors and stakeholders.
• Executive Support:
• Demonstrate accuracy and attention to detail in completing expense reports and confidential correspondence.
• Arrange complex travel plans and itineraries, ensuring seamless business travel experiences.
• Act as a 'gatekeeper' and 'gateway' to the executive's time and office, prioritizing incoming issues and concerns.
• Facilitate smooth communication between the executive office and internal departments, maintaining credibility and trust.
• Complete critical deliverables, including drafting letters and other tasks that support the executive's leadership.
• Maintain and organize executive files, records, and documents, ensuring accessibility and confidentiality.
• Prioritize conflicting needs and follow through on projects to successful completion.
• Continuous Improvement:
• Assist in identifying opportunities for continuous improvement of SABIL systems, processes, and practices.

Qualifications/Requirements:

• Recent graduate or up to 6 years of experience in a similar role.
• Fluency in English (written and spoken).
• Proficient in Microsoft programs (Word, Excel, etc.).
• Diploma's degree or Bachelor's degree in business administration or any business-related discipline.
• Strong skills in executive administrative assistance, English, Microsoft Excel, Microsoft Word, Microsoft Office, coordinating meetings, attention to detail, appointment scheduling, and efficiency optimization.