Executive Secretary

Executive Secretary – High-Profile Support Role in Riyadh

We are seeking a highly skilled and polished Executive Secretary to provide exceptional administrative and executive support to a distinguished principal in Riyadh, Saudi Arabia. This is a prestigious opportunity for a seasoned professional with a proven track record in high-level administrative roles to contribute to the seamless operation of a dynamic executive office. The ideal candidate will demonstrate unparalleled discretion, impeccable organizational skills, and the ability to manage complex schedules with the utmost professionalism.

Key Responsibilities

The Executive Secretary will serve as the backbone of the principal’s office, ensuring all administrative and logistical matters are handled with precision and confidentiality. Core responsibilities include:

• Calendar and Schedule Management: Expertly manage the principal’s calendar, coordinating meetings, appointments, and travel arrangements with meticulous attention to detail. Ensure alignment with business priorities while maintaining flexibility to accommodate dynamic schedules.
• High-Level Correspondence and Documentation: Prepare, review, and distribute professional correspondence, reports, and presentations. Maintain accurate records and ensure all documentation adheres to the highest standards of clarity and professionalism.
• VIP Liaison and Representation: Act as a liaison with high-profile contacts, including executives, clients, and stakeholders. Represent the office with poise and professionalism, upholding the organization’s reputation in all interactions.
• Travel and Logistics Coordination: Oversee all travel arrangements, including domestic and international trips, with a focus on efficiency and confidentiality. Accompany the principal on business travel as required, including travel via private jet, ensuring all arrangements are executed flawlessly.
• Executive Office Administration: Manage the day-to-day operations of the executive office, including handling sensitive information with discretion. Assist in the preparation of board meetings, executive briefings, and other high-stakes engagements.

Qualifications and Skills

To excel in this role, candidates must meet the following requirements:

• Experience: Minimum of 10 years of experience providing executive support to senior leaders or in a high-level administrative capacity. A proven ability to anticipate needs and manage complex priorities is essential.
• Education: A university degree in Business Administration, Office Management, or a related field is required. Additional certifications in executive administration or project management are advantageous.
• Language Proficiency: Fluency in both English and Arabic, both written and verbal, is mandatory. Strong communication skills are critical for liaising with diverse stakeholders and ensuring seamless interactions.
• Professionalism and Presentation: A polished, presentable demeanor with the ability to represent the office in a refined and professional manner. Confidence in high-pressure situations and a commitment to discretion are non-negotiable.
• Organizational Aptitude: Exceptional organizational skills, including the ability to prioritize tasks, manage multiple projects, and adapt to changing priorities with ease. Attention to detail is paramount.
• Flexibility and Travel Readiness: Willingness to travel domestically and internationally, including via private jet, as dictated by business requirements. The ability to work extended hours or on short notice is expected.

Qualified candidates are encouraged to submit their updated CV, including a recent photograph, for consideration. This is an exceptional opportunity to join a prestigious organization and contribute to its continued success through world-class executive support.