Executive Office Assistant - Siemens Energy, Dammam KSA

Overview

Join Siemens Energy in Dammam, Kingdom of Saudi Arabia, as an Executive Office Assistant and become an integral part of a dynamic team driving innovation in the energy sector. In this pivotal role, you will provide high-level administrative support to the executive team within the Power Transformers manufacturing facility, ensuring seamless operations and contributing to the success of transformative projects. Your responsibilities will span from managing complex schedules and travel logistics to coordinating critical office functions, all while upholding Siemens Energy’s commitment to excellence, sustainability, and operational efficiency.

Key Responsibilities

• Executive Support & Calendar Management: Oversee and manage executive calendars, schedule high-priority appointments, and coordinate intricate travel arrangements for the project team to ensure alignment with strategic objectives.
• Document & Communication Management: Prepare, proofread, and format professional documents, presentations, and reports with meticulous attention to detail. Serve as the primary point of contact, handling all internal and external correspondence with professionalism and discretion.
• Operational Coordination: Plan and execute internal meetings, workshops, and office events, managing all logistical arrangements from venue selection to catering and technical support. Maintain office supply inventory, conduct vendor research, and process purchase orders to ensure uninterrupted operations.
• Financial & Administrative Oversight: Assist in budget preparation and tracking, process invoices, and manage accounts payable to support financial transparency and accountability.
• Cross-Functional Collaboration: Work closely with the executive team and various departments to foster a culture of teamwork, accountability, and innovation, driving project success and operational excellence.

Qualifications & Experience

• Education: Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• Experience: Minimum of 3-5 years of relevant experience in an administrative, executive assistant, or office management role, with a proven track record in fast-paced environments.
• Industry Knowledge: Prior experience in a manufacturing, engineering, or project-based environment is highly advantageous, given Siemens Energy’s focus on transformative energy solutions.
• Technical Proficiency: Strong command of standard office software, including Microsoft Office Suite, with exceptional organizational and problem-solving skills.
• Soft Skills: Excellent written and verbal communication abilities, coupled with resourcefulness, proactivity, and adaptability in a dynamic work environment.

The Siemens Energy Difference

As a global leader in energy technology, Siemens Energy is at the forefront of the energy transition, developing cutting-edge solutions in HVDC transmission, grid stabilization, high-voltage switchgears, and digital grid technology. Our Grid Technology division plays a critical role in enabling a reliable, sustainable, and digital grid—the backbone of the energy transition. With approximately 100,000 employees across 90+ countries, we are committed to decarbonization, innovation, and making sustainable energy accessible worldwide.

Why Siemens Energy?

At Siemens Energy, diversity and inclusion are not just values—they are the driving force behind our success. We celebrate individuality and foster an environment where over 130 nationalities collaborate to generate creative solutions. Our commitment to equality ensures that every employee, regardless of background, gender, age, religion, identity, or disability, has the opportunity to thrive and contribute to our mission of energizing society.

Rewards & Benefits

• Competitive Compensation: A comprehensive salary package commensurate with experience and industry standards.
• Performance Incentives: Targeted bonus opportunities to recognize and reward exceptional contributions.
• Career Growth: Exposure to innovative projects and opportunities for professional development in a global organization.
• Work-Life Balance: Policies and benefits designed to support employee well-being and work-life integration.

Explore how you can make a meaningful impact at Siemens Energy by visiting our employee video page and apply today to join a team that is shaping the future of energy.