Office Manager / Executive Assistant

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a globally recognized consulting firm driven by entrepreneurial spirit, decisive action, and a relentless focus on results. Our team comprises professionals who thrive on solving complex challenges and unlocking the full potential of our clients. We foster a dynamic culture that values independent thinkers and proactive problem-solvers, empowering our people to make a tangible impact. Our collaborative environment, combined with A&M’s core values—Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—creates a workplace where excellence is celebrated and innovation flourishes.

The Team

The Tax practice at A&M operates with unparalleled independence, free from audit conflicts, allowing us to serve as trusted advisors to our clients. Our team is committed to delivering meaningful career development opportunities, fostering a collaborative atmosphere, and recognizing and rewarding merit. We pride ourselves on creating an environment where ambition and achievement are nurtured, and where every team member contributes to our collective success.

The Role

We are seeking a highly organized and operations-focused Executive Assistant to provide comprehensive support to the Managing Directors within our Tax team. This pivotal role is instrumental in ensuring the seamless execution of day-to-day operations, enhancing workflow efficiency, and enabling senior leadership to concentrate on high-impact strategic initiatives. The ideal candidate will demonstrate exceptional composure under pressure, an acute attention to detail, and a proactive approach to problem-solving. You will serve as a trusted partner to senior stakeholders, anticipating needs, optimizing processes, and upholding operational excellence across the team.

Key Responsibilities

• Executive Operations Support: Manage end-to-end diary coordination, ensuring optimal time allocation and alignment with strategic priorities.
• Meeting & Logistics Coordination: Schedule meetings, prepare agendas, manage room and virtual conference bookings, and ensure all logistical requirements are met.
• Travel Operations: Coordinate complex travel arrangements, including flights, accommodations, visas, and ground transportation, while ensuring cost efficiency and seamless execution.
• Financial Administration: Process expense reports, submit invoices, and liaise with finance and billing teams to maintain accurate financial records.
• CRM & Data Accuracy: Maintain Salesforce activity records, ensure data integrity, and support pipeline visibility to enhance client relationship management.
• Document Production: Prepare, format, and quality-check documents using Microsoft Office Suite (Word, Excel, PowerPoint).
• Event & Venue Coordination: Book venues, manage logistics, and provide support for internal and client-facing events.
• Onboarding Operations: Coordinate the onboarding process for new team members and ensure operational readiness from day one.
• Team Operations Management: Maintain holiday records, provide holiday cover for other Executive Assistants, and ensure continuity of support during absences.
• Meeting Governance: Attend meetings, take detailed minutes, track action items, and ensure timely follow-through.
• Internal Communications: Assist with newsletters and team updates to foster effective internal communication.
• General Operations & Administration: Oversee daily administrative tasks and operational workflows to maintain efficiency and productivity.

Qualifications & Experience

• Proven experience as an Executive Assistant, preferably within professional services or a fast-paced operational environment.
• Exceptional organizational and time-management skills with a keen eye for detail.
• Ability to multitask effectively, prioritize competing demands, and maintain operational discipline.
• Strong communication and stakeholder-management capabilities, with the ability to interact confidently with senior leadership.
• Proactive, adaptable, and solutions-oriented mindset with a high degree of professionalism and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with CRM or ERP systems is a valuable asset.
• Fluency in both Arabic and English; additional language skills are considered a plus.

Your Journey at A&M

A&M is committed to delivering an exceptional employee experience that supports both professional and personal growth. Through continuous learning initiatives and hands-on development opportunities, you will have the chance to expand your skill set, enhance your operational capabilities, and advance your career. Our employees consistently cite our entrepreneurial culture, collaborative environment, and robust growth opportunities as key factors in their satisfaction and success at A&M.

Culture & Values

At Alvarez & Marsal, our core values—Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—serve as the foundation of our culture. These values shape an environment rooted in entrepreneurship, impact, and integrity, where we trust our people to take ownership and drive meaningful change. We believe in fostering a workplace that celebrates diversity, encourages innovation, and rewards excellence.