Senior Accountant

Position Overview

We are seeking a highly skilled and detail-oriented Senior Accountant to join our finance team. In this pivotal role, you will be responsible for overseeing the accurate and timely processing of supplier invoices, payments, and reconciliations while ensuring strict adherence to company policies and accounting standards. Your expertise will be instrumental in maintaining the integrity of our accounts payable records, optimizing vendor relationships, and supporting critical financial reporting activities. This position offers an opportunity to contribute to the financial health of our organization while collaborating with cross-functional teams to drive efficiency and compliance.

Key Responsibilities

The Senior Accountant will play a central role in managing the accounts payable function, with a focus on precision, timeliness, and regulatory compliance. Your core responsibilities will include:

• Invoice Processing:
  • Verify and process supplier invoices with meticulous attention to detail, ensuring accuracy and adherence to established timelines.
  • Match invoices against Purchase Orders (POs), Goods Received Notes (GRNs), and supporting documentation to validate legitimacy and prevent discrepancies.
  • Obtain and document proper authorization before posting invoices to the accounting system.
• Vendor Management:
  • Maintain and update vendor master data, ensuring records are complete, accurate, and compliant with internal policies.
  • Respond promptly and professionally to supplier inquiries regarding payment statuses, account balances, and discrepancies.
  • Reconcile vendor statements on a regular basis and resolve any inconsistencies through effective communication and follow-up.
• Payment Processing:
  • Prepare and present payment schedules for review and approval by senior management, ensuring alignment with cash flow projections.
  • Process payments via bank transfers, cheques, or other approved methods, adhering to agreed-upon credit terms and payment schedules.
  • Monitor payment deadlines to optimize cash flow and maintain positive vendor relationships.
• Reconciliation & Reporting:
  • Conduct monthly accounts payable reconciliations to verify the accuracy of financial records and identify potential discrepancies.
  • Generate and analyze Accounts Payable aging reports and outstanding liability reports to assess payment trends and vendor performance.
  • Assist in month-end and year-end closing activities, ensuring all accounts payable transactions are accurately recorded and reconciled.
• Audit Compliance & Controls:
  • Ensure full compliance with company policies, accounting procedures, and applicable tax regulations to mitigate financial risks.
  • Maintain organized and secure filing systems for invoices, payment records, and supporting documentation to support internal and external audits.
  • Collaborate with auditors by providing timely access to required records and addressing any audit findings proactively.
• General Accounting Support:
  • Assist in the preparation of accruals and provisions related to supplier expenses, ensuring financial statements reflect accurate liabilities.
  • Work closely with procurement, operations, and other departments to resolve invoice discrepancies, streamline approval workflows, and enhance operational efficiency.
  • Provide support to the broader finance team in various accounting and reporting activities, contributing to the overall financial integrity of the organization.

Qualifications & Skills

To excel in this role, you must possess a strong academic background in finance or accounting, coupled with extensive hands-on experience in accounts payable or general accounting. The ideal candidate will demonstrate technical proficiency, analytical acumen, and a commitment to maintaining the highest standards of accuracy and compliance.

• Education: Bachelor’s degree in Accounting, Finance, or a related field from an accredited institution.
• Experience: Minimum of 5 years of progressive experience in Accounts Payable, General Accounting, or a closely related financial function.
• Technical Proficiency:
  • In-depth knowledge of Enterprise Resource Planning (ERP) systems, with hands-on experience in financial modules such as accounts payable.
  • Advanced proficiency in Microsoft Excel, including the ability to create complex spreadsheets, perform data analysis, and generate financial reports.
• Core Competencies:
  • Exceptional attention to detail and a commitment to producing error-free work in a high-volume environment.
  • Strong analytical and reconciliation skills, with the ability to identify discrepancies and implement corrective actions.
  • Excellent time management capabilities, with a proven ability to meet deadlines in a fast-paced setting.
  • Effective communication and interpersonal skills, enabling seamless collaboration with internal stakeholders and external partners.
  • Solid understanding of accounting principles, financial controls, and regulatory compliance requirements.