Purchasing representative.

Position Overview

We are seeking a highly organized and detail-oriented Purchasing Representative to join our dynamic team. In this pivotal role, you will be responsible for managing a high volume of procurement activities, ensuring seamless operations across multiple departments while maintaining strict adherence to company policies and procurement best practices. Your expertise in supplier negotiation, cost optimization, and order tracking will be instrumental in driving efficiency and supporting the organization’s strategic objectives.

Key Responsibilities

• Procurement Management: Handle over 100 Trade-Non purchase orders monthly, meticulously reviewing requests, validating business needs, and ensuring full compliance with procurement policies and procedures to mitigate risks and enhance operational integrity.
• Supplier Sourcing and Negotiation: Identify potential suppliers, solicit competitive quotations, evaluate offers, and negotiate favorable prices and commercial terms to secure cost-effective solutions without compromising quality.
• Order Processing and Tracking: Utilize Microsoft Dynamics 365 to issue, monitor, and track purchase orders from initiation to fulfillment, ensuring timely delivery and resolving any discrepancies or delays proactively.
• Cross-Functional Collaboration: Act as a liaison between internal departments and external suppliers, facilitating clear communication, resolving procurement-related issues, and ensuring alignment with business requirements throughout the procurement lifecycle.
• Exhibition and Hospitality Procurement: Oversee the procurement of exhibition hospitality services and related operational requirements, ensuring all arrangements meet the company’s standards and budgetary constraints.
• Employee Accommodation Procurement: Manage the procurement of employee accommodation necessities, including furniture, home appliances, and kitchen supplies, tailored to the specific needs of different job categories such as warehouse workers, sales staff, and designers, in accordance with approved company policies.
• Purchase Request Validation: Review and assess purchase requests submitted by various departments, verifying compliance with procurement policies, confirming the legitimacy of business needs, and approving or rejecting requests based on established criteria.
• Performance Reporting: Compile and present weekly reports detailing the volume and monetary value of purchase orders processed, providing actionable insights to support performance monitoring and strategic decision-making.
• Cost Optimization: Drive continuous cost savings by identifying new suppliers, negotiating competitive pricing, and exploring alternative procurement strategies to meet the diverse needs of internal stakeholders while maximizing value for the organization.

Qualifications and Skills

To excel in this role, candidates should possess a bachelor’s degree in Business Administration, Supply Chain Management, or a related field, complemented by at least two years of relevant procurement experience. Proficiency in Microsoft Dynamics 365 and strong analytical, negotiation, and communication skills are essential. The ideal candidate will demonstrate a proactive approach, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.