Executive Admin Manager

Executive Admin Manager – MajorDomo Corporate Services, Dammam

MajorDomo Corporate Services is seeking a highly organized and proactive Executive Admin Manager to oversee and streamline our administrative operations in Dammam. This pivotal role will serve as the backbone of our executive team, ensuring seamless coordination between departments, senior leadership, and external stakeholders. The ideal candidate will possess exceptional leadership skills, a keen eye for detail, and the ability to manage complex schedules, communications, and projects with precision and efficiency.

Key Responsibilities

The Executive Admin Manager will play a critical role in enhancing operational excellence and supporting strategic initiatives. Your core responsibilities will include:

• Executive Support: Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements to ensure optimal productivity.
• Office Operations Management: Oversee daily office operations, ensuring a well-functioning and professional work environment. This includes supervising administrative staff, managing office supplies, and maintaining compliance with company policies and procedures.
• Project Coordination: Lead and coordinate cross-functional projects, ensuring timely execution and alignment with organizational goals. Act as a liaison between departments to facilitate smooth communication and collaboration.
• Documentation and Reporting: Prepare and maintain accurate records, reports, and presentations for executive review. Ensure all documentation adheres to company standards and regulatory requirements.
• Stakeholder Relations: Serve as the primary point of contact for internal and external stakeholders, including clients, vendors, and partners. Handle inquiries professionally and ensure prompt resolution of issues.
• Process Improvement: Identify opportunities to enhance administrative processes, implement best practices, and leverage technology to improve efficiency and productivity across the organization.
• Budget Oversight: Assist in managing office-related budgets, including expenses for supplies, services, and events, while ensuring cost-effective solutions are implemented.

Qualifications and Skills

To excel in this role, candidates must meet the following criteria:

• Education: Bachelor’s degree in Business Administration, Management, or a related field. A master’s degree or professional certification (e.g., PMP, CMP) is a plus.
• Experience: Minimum of 7-10 years of progressive administrative experience, with at least 3-5 years in a managerial or supervisory role. Prior experience supporting C-level executives is highly desirable.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello) and enterprise software.
• Leadership and Communication: Strong leadership skills with the ability to manage and motivate a team. Excellent verbal and written communication skills, with a focus on professionalism and discretion.
• Organizational Abilities: Exceptional organizational and time-management skills, with the capacity to prioritize tasks and meet deadlines in a fast-paced environment.
• Problem-Solving: Analytical mindset with the ability to anticipate challenges, propose solutions, and adapt to changing priorities.

Why Join MajorDomo Corporate Services?

As an Executive Admin Manager at MajorDomo Corporate Services, you will be part of a dynamic and forward-thinking organization committed to delivering excellence in corporate services. We offer a competitive compensation package, professional development opportunities, and a collaborative work environment that values innovation and growth. If you are a detail-oriented professional with a passion for operational excellence, we invite you to apply and contribute to our continued success.