Executive Secretary

Executive Secretary

The Executive Secretary serves as a pivotal point of contact, providing high-level administrative support to senior management. This role ensures the smooth operation of daily activities, facilitates effective communication, and coordinates meetings, schedules, and confidential documents.

• Manage executive’s calendar, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Screen and manage phone calls, emails, visitors, and internal requests.
• Coordinate communication between senior management, employees, clients, and external parties.
• Organize meetings, conferences, and business events.
• Maintain confidential records, contracts, and executive files.
• Track assigned tasks and follow up with relevant departments.
• Handle office administration and resolve routine operational matters.
• Process expense reports, invoices, and other administrative documents.
• Perform additional duties as assigned by senior management.

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum 3–5 years of experience as an Executive Secretary, Executive Assistant, or similar position.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, time-management, and multitasking abilities.
• Professional appearance and strong interpersonal skills.
• High level of confidentiality, accuracy, and attention to detail.