Administration Officer

Role Overview

We are seeking a highly organized and proactive Administration Officer to join our dynamic team at Optimum Performance Arabia, based in Dammam. This critical role serves as the backbone of our administrative operations, ensuring seamless workflows, efficient resource management, and exceptional support to both internal teams and external stakeholders. The ideal candidate will possess a keen eye for detail, strong communication skills, and the ability to thrive in a fast-paced corporate environment.

Key Responsibilities

• Office Management: Oversee daily administrative tasks, including maintaining office supplies, coordinating facility maintenance, and ensuring a clean, professional, and functional workspace for all employees.
• Documentation & Record Keeping: Manage and organize physical and digital records, ensuring compliance with company policies and regulatory requirements. Prepare, review, and distribute essential documents such as contracts, reports, and correspondence with precision and confidentiality.
• Communication & Coordination: Act as a liaison between departments, management, and external parties, facilitating clear and timely communication. Handle incoming and outgoing correspondence, schedule meetings, and coordinate travel arrangements for executives and teams.
• Procurement & Logistics: Assist in procurement processes, including sourcing vendors, preparing purchase orders, and tracking deliveries to ensure timely acquisition of necessary resources. Coordinate logistics for events, training sessions, or corporate functions as required.
• Financial Support: Provide administrative assistance to the finance team by processing invoices, reconciling expenses, and maintaining accurate records for audits or budget reviews. Ensure adherence to financial protocols and deadlines.
• Compliance & Policies: Stay updated on company policies, industry regulations, and best practices to ensure all administrative activities align with legal and organizational standards. Implement and enforce office policies to promote a secure and compliant work environment.
• Technology & Systems: Utilize office software, databases, and internal systems to streamline administrative processes. Troubleshoot basic technical issues and coordinate with IT support for more complex resolutions.

Qualifications & Skills

To excel in this role, candidates must demonstrate a blend of administrative expertise, interpersonal abilities, and problem-solving acumen. The following qualifications and skills are essential:

• A bachelor’s degree in Business Administration, Office Management, or a related field. Relevant certifications or diplomas in administration will be considered an advantage.
• Minimum of 2-3 years of progressive experience in an administrative or office support role, preferably within a corporate or multinational environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software or ERP systems.
• Exceptional organizational skills, with the ability to prioritize tasks, manage multiple deadlines, and maintain meticulous attention to detail.
• Strong written and verbal communication skills in English and Arabic, with the ability to draft professional correspondence and interact confidently with stakeholders at all levels.
• Demonstrated ability to work independently, take initiative, and adapt to changing priorities in a dynamic work environment.
• High level of integrity, discretion, and professionalism, particularly when handling sensitive or confidential information.

Why Join Optimum Performance Arabia?

At Optimum Performance Arabia, we are committed to fostering a culture of excellence, innovation, and collaboration. As an Administration Officer, you will play a pivotal role in supporting our mission to deliver high-performance solutions to our clients while enjoying a range of professional and personal development opportunities. We offer a competitive salary and benefits package, a supportive work environment, and the chance to contribute to meaningful projects that drive organizational success.