Executive Assistant

About Naqsh Holding

Naqsh Holding Company is a dynamic and forward-thinking organization dedicated to driving market transformation through innovation and strategic investment. Aligned with Saudi Arabia's Vision 2030, the group oversees a diverse and expanding portfolio of subsidiaries across key industries, including advertising, flexible workspaces, IT solutions, property management, and drone-powered facade and infrastructure cleaning. Each subsidiary operates with a commitment to specialized service, operational excellence, and cutting-edge solutions, reflecting the group’s dedication to shaping the future of business in the region.

Position Overview

This role is designed for a highly capable and discreet professional seeking more than just an Executive Assistant position. You will serve as the Founder and Group CEO’s right hand, providing unparalleled support across Naqsh Holding’s entire ecosystem. Operating at the heart of a fast-paced, multi-company environment, you will manage the Founder’s time, priorities, and commitments across five businesses and beyond, ensuring seamless execution of his professional and private engagements with the utmost confidentiality.

Key Responsibilities

• Strategic Calendar Management: Own and manage the Founder’s calendar across all group companies, resolving conflicting priorities with sound judgment and strategic foresight.
• Stakeholder Coordination: Organize and facilitate high-level meetings, board sessions, and follow-ups with subsidiary CEOs, leadership teams, partners, and government entities, ensuring alignment and efficiency.
• Travel and Logistics: Oversee end-to-end travel arrangements, including itineraries, visa processing, accommodation, and transportation, for both business and private engagements.
• Executive Documentation: Prepare, review, and manage correspondence, presentations, reports, and meeting minutes to the highest executive standards, ensuring clarity and precision.
• Gatekeeping and Communication: Act as the primary point of contact between the Founder and internal or external stakeholders, maintaining professionalism and ensuring timely follow-through on all communications.
• Action Tracking and Follow-Up: Monitor decisions, commitments, and action items across the group, diligently following up until closure to drive accountability and results.
• Financial and Administrative Oversight: Handle expense reports, reimbursements, and administrative records with meticulous accuracy and discretion.
• Event Management: Support the planning and execution of executive events, offsites, and key engagements, ensuring flawless execution and attention to detail.
• Confidential Personal Support: Manage select personal and private commitments on behalf of the Founder with the highest level of confidentiality and professionalism.
• Innovation and Efficiency: Proactively identify opportunities to streamline the Founder’s workflow, leveraging modern productivity tools and AI solutions to enhance efficiency and reduce recurring tasks.

Qualifications and Skills

• Proven Experience: Demonstrated track record as an Executive Assistant, preferably supporting a founder, owner, or C-level executive in a multi-entity or high-pressure environment.
• Executive Support Expertise: Strong command of core executive support functions, including calendar management, travel coordination, document preparation, recordkeeping, and meeting organization.
• AI and Productivity Tools: Up-to-date knowledge of AI developments, with hands-on experience using AI productivity tools. Familiarity with AI agents and agentic workflows is highly advantageous.
• Technical Proficiency: Expertise in Microsoft Office Suite, email platforms, and calendar tools to ensure seamless operational support.
• Discretion and Integrity: Absolute confidentiality and integrity in handling sensitive information, both professional and personal.
• Organizational Excellence: Exceptional organizational skills, meticulous attention to detail, and the ability to prioritize tasks under pressure with minimal supervision.
• Proactive Mindset: A forward-thinking, ownership-driven approach with the ability to anticipate needs and act independently to drive results.

Why This Role Stands Out

This is not a conventional desk job—it is a rare opportunity to gain direct, high-level exposure to the inner workings of a diversified business empire. By working closely with the Founder and Group CEO, you will be at the epicenter of strategic decision-making, witnessing firsthand how a group of companies is built, scaled, and managed. For the right candidate, this role serves as a powerful launchpad for career advancement, offering unparalleled learning experiences and professional growth in a dynamic and impactful environment.