Receptionist & Admin Assistant

Position Overview

We are seeking a highly organized and professional Receptionist & Admin Assistant to join our dynamic Administration and Human Resources team. In this dual-role position, you will serve as the first point of contact for visitors, employees, and external stakeholders while providing essential administrative support to our HR department. The ideal candidate will possess strong communication skills, a customer-centric approach, and the ability to manage multiple tasks efficiently in a fast-paced corporate environment.

Key Responsibilities

Front Desk & Reception Management

As the face of our organization, you will be responsible for creating a welcoming and professional atmosphere at the front desk. Your duties will include:

• Greeting and assisting visitors, employees, and clients with a courteous and professional demeanor;
• Managing incoming calls, emails, and general inquiries in a timely and efficient manner;
• Ensuring the reception area is well-maintained, organized, and reflects the company’s professional standards;
• Coordinating visitor access, appointments, and meeting schedules;
• Receiving, sorting, and distributing incoming documents, correspondence, and packages to the appropriate departments.

Human Resources Support

You will play a vital role in supporting the HR team by handling administrative tasks related to employee management. Your responsibilities will include:

• Assisting with the maintenance of employee files, records, and documentation in compliance with company policies and legal requirements;
• Supporting the onboarding process for new hires, including the collection and organization of necessary documents;
• Updating and maintaining accurate employee information in HR databases and systems;
• Assisting with attendance tracking, leave management, and record-keeping;
• Supporting HR-related communications, including internal announcements and updates;
• Preparing HR reports, administrative documents, and correspondence as required;
• Addressing employee inquiries and requests in a timely and professional manner;
• Coordinating with government relations and other departments to ensure smooth HR operations.

Administrative & Office Support

In addition to your reception and HR duties, you will contribute to the overall efficiency of the office by performing various administrative tasks, such as:

• Drafting, editing, and formatting letters, forms, and reports;
• Assisting with general office administration, including supply management and coordination;
• Maintaining strict confidentiality regarding employee and company-sensitive information;
• Performing ad-hoc tasks and special projects as assigned by management to support operational goals.

Qualifications & Skills

Education & Experience

• Minimum Diploma in Business Administration, Human Resources, or a related field;
• 1–2 years of relevant experience in reception, administration, or HR support roles is preferred;
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.

Core Competencies

• Exceptional communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders;
• Strong organizational abilities and the capacity to prioritize tasks in a dynamic environment;
• A professional appearance and a customer service-oriented mindset;
• Discretion and integrity when handling confidential information;
• Fluency in English and Arabic is highly preferred.

Why Join Us?

This is an excellent opportunity for a motivated individual to contribute to a growing organization while developing valuable skills in both reception and HR administration. The successful candidate will enjoy a collaborative work environment, professional development opportunities, and the satisfaction of playing a key role in supporting our team and visitors.