Coordination Assistant

About Fulkrum

Fulkrum is a globally recognised leader in inspection, expediting, auditing, and technical staffing services, delivering unparalleled solutions to the energy, engineering, and construction industries for over 14 years. With headquarters in the UK, our operations span six continents, supporting more than 300 clients worldwide. Our commitment to excellence has earned us prestigious accolades, including the King’s Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, we were honoured with the 2025 People, Culture & Optimisation Award at the EIC North & Central America Regional Awards. Our dynamic and collaborative work environment fosters innovation, growth, and professional development for our team members.

Role Overview

We are seeking a proactive and detail-oriented Coordination Assistant to join our team in Al Khobar. This role will provide direct support to the coordination team, ensuring seamless administrative and operational processes. The position is fast-paced and varied, offering opportunities to engage with diverse tasks and contribute to the success of our global operations. The ideal candidate will possess strong organisational skills, a proactive approach, and the ability to thrive in a dynamic environment.

Key Responsibilities and Duties

• Administrative and Coordination Support: Provide comprehensive assistance to the coordination team, including handling internal and external office enquiries, managing correspondence, and maintaining up-to-date records.
• Database Management: Regularly update and maintain client and inspector databases, ensuring accuracy and completeness. Input client/inspector data and reports into the system promptly.
• Research and Reporting: Conduct research on behalf of managers and prepare reports as required. Ensure all data is current and accessible.
• Candidate Sourcing: Identify and source candidates in alignment with client requirements, supporting the recruitment process.
• Timesheet and Invoice Management: Prepare and manage client timesheets for the Quality Control Coordinator (QCC). Review and approve inspectors’ invoices in a timely manner.
• Emergency Support: Provide backup coordination support during urgent or emergency situations, assisting the lead QC coordinator as needed.
• Document Preparation: Contact technical personnel to obtain updated certificates and CVs. Format inspector CVs to maintain professional standards.
• Meeting and Event Coordination: Book meetings for managers and colleagues, ensuring smooth scheduling. Take minutes during meetings and plan team-building activities and social events with local managers.
• Accounts Support: Assist the Accounts team with accounts payable (AP) and accounts receivable (AR) enquiries.

Skills and Qualifications

• Technical Proficiency: Extensive working knowledge of Microsoft Office programs, including Word, Excel, and Outlook.
• Administrative Excellence: Strong administration skills with a keen eye for detail and the ability to meet deadlines.
• Communication and Organisation: Excellent communication skills, both written and verbal, with exceptional organisational abilities and the capacity to multitask effectively.
• Time Management: Demonstrated ability to manage time efficiently and prioritise tasks to meet operational demands.
• Team Collaboration: A strong commitment to teamwork and ethical conduct, with the flexibility to provide continued support to the Fulkrum team as required.

Health, Safety, and Environment (HSE) Awareness

All personnel are required to adhere to Fulkrum’s Health and Safety policy and procedures, which are outlined during the onboarding process. Any HSE incidents must be promptly reported and logged with the QHSE Manager, who will oversee and support subsequent investigations to ensure a safe and compliant working environment.

Why Join Fulkrum?

This is an exceptional opportunity for a motivated Coordination Assistant to contribute to a high-performing global team. At Fulkrum, you will play a pivotal role in driving operational excellence while advancing your career in a thriving industry. We offer a supportive and collaborative work environment, consistently achieving high employee engagement scores. Our commitment to employee satisfaction is reflected in our regular reward and recognition initiatives, a dedicated social budget, and a refer-a-friend scheme. Join us to be part of a dynamic organisation where your contributions are valued, and your professional growth is prioritised. Become a key player in our success story and contribute to our ongoing innovation and expansion.