Contract Admin Lead

About Egis

Egis stands at the forefront of global innovation in architectural, consulting, construction engineering, operations, and mobility services. As a premier firm, we specialize in designing and operating intelligent infrastructure and buildings that address the climate emergency while fostering sustainable, balanced, and resilient development. With a workforce of 20,500 professionals spanning over 100 countries, Egis delivers pioneering solutions that shape the collective organization of society and enhance the living environments of citizens worldwide.

Job Overview

We are seeking an experienced and highly organized Contract Admin Lead to join our dynamic team in Dammam, Saudi Arabia. In this pivotal leadership role, you will oversee all facets of contract administration, lead a team of contract professionals, and ensure strict adherence to organizational policies and regulatory requirements. The ideal candidate will possess strong decision-making capabilities, exceptional organizational acumen, and the leadership skills necessary to mentor a high-performing team while driving operational excellence. Your expertise will be instrumental in maintaining the integrity and efficiency of our contract management processes.

Key Responsibilities

• Team Leadership and Development: Lead, supervise, and mentor the contract administration team, providing guidance on industry best practices and fostering professional growth to cultivate a high-performing workforce.
• Policy and Procedure Implementation: Develop and implement robust contract management policies, procedures, and standardized templates to ensure consistency, efficiency, and compliance across the organization.
• Contract Review and Approval: Thoroughly review, analyze, and approve contracts to guarantee legal compliance, mitigate risks, and align with organizational objectives and strategic goals.
• Contract Lifecycle Management: Oversee the entire contract lifecycle, including drafting, negotiation, execution, and renewal of vendor, supplier, and client agreements to maximize value and minimize exposure.
• Documentation and Record-Keeping: Maintain comprehensive contract databases and documentation systems, ensuring accurate record-keeping, easy accessibility, and adherence to regulatory standards.
• Risk Assessment and Mitigation: Identify and evaluate potential risks within contracts, recommending strategic mitigation measures to safeguard organizational interests and ensure business continuity.
• Stakeholder Coordination: Collaborate with internal stakeholders across finance, legal, procurement, and operations to ensure seamless alignment and fulfillment of contract requirements.
• Performance Monitoring: Track contract performance and compliance, monitoring key milestones, deliverables, and financial obligations to ensure timely and accurate execution.
• Reporting and Analytics: Prepare detailed reports and analytics on contract status, performance metrics, and cost-saving opportunities to inform strategic decision-making and drive operational improvements.
• Negotiation and Dispute Resolution: Lead negotiations on contract terms and conditions with external parties to secure favorable outcomes, while effectively resolving disputes and managing amendments or modifications as required.
• Regulatory Compliance: Ensure all contracts adhere to Saudi Arabian regulations and local business requirements, maintaining full compliance with legal and industry standards.

Qualifications and Skills

To excel in this role, candidates must meet the following requirements:

• Experience: Minimum of 12 years of progressive contract administration experience, including at least 5 years in a leadership or supervisory capacity.
• Expertise: Proven track record in contract management, including drafting, negotiation, and compliance, with a deep understanding of contract law and risk management principles.
• Leadership: Demonstrated ability to lead, develop, and motivate teams, fostering a culture of accountability and excellence.
• Technical Proficiency: Advanced proficiency with contract management software, database systems, and Microsoft Excel, along with familiarity with procurement processes and financial management.
• Communication: Excellent written and verbal communication skills in English, with the ability to articulate complex concepts clearly and concisely.
• Analytical Skills: Strong problem-solving abilities, attention to detail, and the capacity to analyze data to drive informed decision-making.
• Organizational Abilities: Exceptional organizational and time management skills, with the capacity to manage multiple priorities in a fast-paced environment.
• Local Knowledge: Solid understanding of vendor and supplier management, as well as familiarity with Saudi Arabian regulatory frameworks and business practices.

Join Egis and contribute to the development of intelligent infrastructure that shapes the future of sustainable living. We offer a dynamic work environment, opportunities for professional growth, and the chance to make a meaningful impact on global projects.