Office Manager – Board of Directors (BOD)

Position Overview

We are currently seeking a highly motivated, detail-oriented, and discreet Office Manager – Board of Directors (BOD) to oversee the executive office operations and ensure seamless coordination of administrative and strategic activities for the Board of Directors. This pivotal role demands a professional with exceptional organizational acumen, strong communication skills, and a proven ability to manage high-level executive support in a dynamic corporate environment. The ideal candidate will thrive in a fast-paced setting while maintaining the highest standards of confidentiality, professionalism, and efficiency.

Key Responsibilities

The Office Manager – Board of Directors will play a critical role in maintaining the operational excellence of the executive office. Your core responsibilities will include:

• Executive Office Operations: Oversee the daily administrative functions of the executive office, ensuring all operations run smoothly and efficiently to support the Board of Directors.
• Calendar & Meeting Management: Coordinate and manage the calendars of Board Members, including scheduling meetings, appointments, and travel arrangements with precision and discretion.
• Documentation & Reporting: Prepare comprehensive meeting agendas, presentations, reports, and minutes, ensuring all documentation is accurate, timely, and aligned with executive directives. Follow up on action items to ensure timely completion.
• Confidentiality & Information Management: Handle sensitive correspondence, documents, and confidential information with the utmost integrity, ensuring compliance with corporate policies and legal standards.
• Stakeholder Communication: Act as a liaison between the Board of Directors and internal/external stakeholders, facilitating clear and effective communication to support strategic initiatives.
• Event & Travel Coordination: Organize and manage executive meetings, board meetings, corporate events, and international travel arrangements, ensuring all logistics are flawlessly executed.
• Record Keeping & Filing Systems: Maintain meticulous records, filing systems, and executive documentation to ensure easy accessibility and compliance with organizational standards.
• Cross-Departmental Collaboration: Work closely with various departments to ensure seamless communication and execution of executive directives, fostering a collaborative and efficient work environment.
• Strategic Support: Assist senior leadership in driving strategic initiatives and special projects, providing administrative and operational support to enhance decision-making processes.
• Professional Standards: Uphold the highest professional standards in the executive office, ensuring a polished and efficient operational framework that reflects the organization’s values and objectives.

Qualifications & Experience

To excel in this role, candidates must meet the following qualifications and possess relevant experience:

• Education: Bachelor’s degree in Business Administration, Management, or a related field from an accredited institution.
• Experience: Minimum of 5–8 years of progressive experience in an Office Manager, Executive Assistant, or Executive Office Administrator role, with a proven track record of supporting senior executives or Board-level leadership in a corporate or holding company environment.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams, with the ability to leverage these tools to streamline administrative processes.
• Communication Skills: Excellent written and verbal communication skills in English; proficiency in Arabic is a valuable asset.
• Organizational & Time Management: Exceptional organizational, multitasking, and time management skills, with the ability to prioritize tasks effectively in a high-pressure environment.
• Professional Attributes: Demonstrated professionalism, integrity, and discretion in handling confidential matters, along with the ability to work independently and manage multiple priorities with minimal supervision.

Key Competencies

The ideal candidate will possess the following competencies to thrive in this role:

• Executive Office Management
• Board-Level Coordination
• Calendar & Meeting Management
• Executive Correspondence & Documentation
• Travel & Event Coordination
• Document & Records Management
• Confidentiality & Discretion
• Stakeholder & Communication Management
• Time Management & Prioritization
• Problem Solving & Decision Making
• Organizational Agility
• Technical Proficiency in Microsoft Office Suite

What We Offer

Joining our organization as the Office Manager – Board of Directors presents an exceptional opportunity to work closely with executive leadership in a dynamic and high-performance corporate environment. We provide:

• A competitive salary and comprehensive benefits package.
• Opportunities for professional growth and career advancement within a prestigious organization.
• A collaborative workplace that fosters innovation, excellence, and continuous improvement.
• Exposure to strategic initiatives and high-level decision-making processes.

Ideal Candidate Background

We are seeking professionals with a strong background in supporting Board Members, C-suite executives, or senior leadership teams within large corporate organizations, holding companies, or multinational businesses. Candidates who demonstrate exceptional organizational abilities, executive office management experience, and a proven track record of handling confidential matters with the highest level of professionalism will be given priority consideration.