Payroll Specialist

Position Overview

We are seeking a meticulous and experienced Payroll Specialist to join our dynamic team. In this critical role, you will be responsible for ensuring the accurate and timely processing of employee compensation, while maintaining full compliance with local labor laws, social insurance regulations, and internal company policies. Your expertise will be pivotal in managing financial dues, deductions, and statutory obligations, ensuring seamless payroll operations that support both employees and organizational objectives.

Key Responsibilities

The Payroll Specialist will play a central role in the financial and administrative functions of the organization. Your core responsibilities will include:

• Payroll Processing and Administration:
  • Collaborate closely with the Personnel department to gather, review, and validate attendance records, overtime hours, leave balances, and monthly deductions.
  • Accurately calculate monthly salaries, incorporating allowances, bonuses, commissions, and all applicable legal deductions.
  • Prepare comprehensive monthly payroll sheets, submit them to the Finance Department for final approval, and ensure timely execution of bank transfers to employees.
• Regulatory Compliance and Reporting:
  • Calculate and remit social insurance contributions, taxes, and zakat (where applicable) within statutory deadlines to avoid penalties and ensure legal compliance.
  • Update and maintain employee wage-related data on government-mandated portals, including the Social Insurance and Wage Protection Systems (WPS).
  • Conduct regular audits and reviews to ensure all payroll operations adhere to evolving local labor laws and WPS regulations.
• Employee Benefits and Settlements:
  • Compute end-of-service benefits, unused leave payouts, and contract termination dues for employees who resign or are terminated.
  • Oversee the management and repayment tracking of employee loans and advances in coordination with the Finance Department.
  • Prepare detailed financial and administrative reports on payroll expenditures and related costs for review by senior management.
• Employee Relations and Support:
  • Serve as the primary point of contact for employee inquiries regarding salaries, allowances, deductions, and payslip discrepancies.
  • Investigate and resolve payroll disputes or discrepancies with the highest level of confidentiality, professionalism, and efficiency.

Qualifications and Requirements

To excel in this role, you will possess the following educational background, professional experience, and technical competencies:

• Education:
  • Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field from an accredited institution.
• Professional Experience:
  • Minimum of 2 to 4 years of hands-on experience in payroll administration or financial accounting within an HR department.
  • Proven track record in managing end-to-end payroll cycles, including tax compliance and statutory reporting.
• Technical Proficiency:
  • Advanced proficiency in Microsoft Office Suite, with a strong emphasis on Excel, including the use of pivot tables, VLOOKUP, and complex formulas.
  • Hands-on experience with Enterprise Resource Planning (ERP) systems such as SAP, Oracle, or specialized HR and payroll software solutions.
• Regulatory Knowledge:
  • In-depth understanding of local labor laws, social insurance regulations, and wage protection systems (WPS).
  • Familiarity with statutory deadlines for tax filings, social insurance contributions, and government reporting requirements.
• Core Competencies:
  • Accuracy and Attention to Detail: Unwavering commitment to precision in calculations and data entry to prevent errors and discrepancies.
  • Confidentiality and Integrity: Demonstrated ability to handle sensitive financial and personal employee data with the utmost discretion and professionalism.
  • Time Management and Stress Resilience: Capacity to work efficiently under tight deadlines and manage multiple priorities during payroll processing cycles.
  • Communication and Interpersonal Skills: Excellent verbal and written communication abilities to liaise with employees, departments, and external stakeholders effectively.

If you are a detail-oriented professional with a passion for accuracy and compliance, and you thrive in a fast-paced environment, we invite you to apply for this pivotal role. Join us in delivering excellence in payroll management and contributing to the financial integrity of our organization.