Fleet Specialist

Position Overview

We are seeking a meticulous and proactive Fleet Specialist to join our Corporate Services Department, where you will play a pivotal role in overseeing the company’s vehicle fleet operations. This position is ideal for a detail-oriented professional with a strong background in fleet management, vehicle maintenance, insurance coordination, and regulatory compliance. The successful candidate will be responsible for ensuring the seamless operation of the fleet while maintaining cost efficiency, safety standards, and adherence to company policies and local regulations.

Key Responsibilities

The Fleet Specialist will be entrusted with a diverse range of responsibilities to support the day-to-day and strategic management of the company’s fleet. These include:

• Fleet Operations Management: Oversee the daily operations of the vehicle fleet, ensuring optimal performance, availability, and utilization of all fleet vehicles.
• Maintenance Coordination: Schedule and coordinate all preventive and corrective vehicle maintenance with authorized service providers, ensuring vehicles remain in optimal working condition.
• Insurance and Claims Management: Administer vehicle insurance policies, including renewals and claims processing. Handle accident and incident reports, liaise with insurance companies, and coordinate repairs to minimize downtime and financial impact.
• Regulatory Compliance: Ensure all fleet vehicles comply with local regulatory requirements, including registrations, inspections, and safety standards. Maintain accurate and up-to-date documentation for all fleet-related records.
• Cost and Utilization Monitoring: Track fleet utilization metrics, maintenance schedules, and operational costs to identify opportunities for efficiency improvements and cost savings.
• Site Visits and Inspections: Conduct regular on-site inspections of vehicles to assess their condition, identify maintenance needs, and ensure compliance with company safety standards. Coordinate with workshops and external vendors as required.
• Stakeholder Liaison: Serve as the primary point of contact for internal departments, drivers, suppliers, and external service providers. Facilitate clear communication to resolve issues promptly and maintain operational continuity.
• Reporting and Analysis: Prepare detailed fleet reports using Microsoft Excel, analyzing key performance indicators such as maintenance costs, utilization rates, and compliance status. Present findings to management to support data-driven decision-making.
• Continuous Improvement: Collaborate with the Corporate Services Department to implement fleet-related operational initiatives, drive process improvements, and enhance overall fleet efficiency and safety.

Requirements

To excel in this role, candidates must meet the following qualifications and possess the necessary skills and experience:

• Educational Background: A Bachelor’s degree or Diploma in Business Administration, Logistics, Transportation, Mechanical Engineering, or a related field.
• Professional Experience: Minimum of 1–2 years of relevant experience in fleet management, logistics, or a similar operational role, with hands-on involvement in vehicle maintenance, insurance coordination, and claims management.
• Technical Proficiency: Strong working knowledge of Microsoft Excel for data analysis, reporting, and tracking fleet metrics.
• Regulatory Knowledge: Familiarity with vehicle documentation requirements and regulatory standards in Saudi Arabia, including registrations, inspections, and safety protocols.
• Soft Skills: Exceptional organizational, communication, and coordination abilities. Must be able to manage multiple priorities in a fast-paced environment while maintaining a high level of attention to detail.
• Licensing: A valid Saudi driving license is preferred, demonstrating the ability to operate vehicles as required for site visits and inspections.
• Work Environment: Willingness to work both in-office and on-site, with the flexibility to travel to various locations for vehicle inspections, vendor meetings, and other operational tasks.

What We Value

We are looking for a candidate who embodies the following qualities:

• Highly Organized: Ability to manage complex tasks, deadlines, and multiple stakeholders with precision and efficiency.
• Detail-Oriented: A keen eye for detail to ensure accuracy in documentation, compliance, and operational processes.
• Problem-Solving Skills: A proactive approach to identifying and resolving issues, minimizing disruptions to fleet operations.
• Service-Oriented Mindset: A commitment to delivering exceptional support to internal and external stakeholders, fostering strong working relationships.
• Adaptability: Comfort with a dynamic work environment that requires both administrative and field-based responsibilities, with the ability to thrive under changing conditions.

This position is exclusively open to Saudi Nationals, offering a rewarding opportunity to contribute to the operational excellence of our organization while advancing your career in a dynamic and supportive environment.