Executive Assistant

Executive Assistant – President, International Engineering Consulting Segment

We are seeking a highly motivated and detail-oriented Executive Assistant to provide exceptional administrative and executive support to the President of the International Engineering Consulting Segment. This pivotal role requires a proactive professional who will manage the executive’s calendar, travel arrangements, meetings, and confidential communications while ensuring the seamless operation of the President’s office. The ideal candidate will possess strong organizational skills, exceptional discretion, and the ability to anticipate and address the needs of a senior executive in a fast-paced corporate environment.

Key Responsibilities

• Calendar and Time Management: Oversee the President’s calendar, scheduling and prioritizing meetings, appointments, and travel arrangements with precision to ensure optimal productivity and alignment with strategic objectives.
• Document Preparation and Management: Draft, edit, and prepare high-level presentations, reports, meeting agendas, and minutes, ensuring accuracy, clarity, and professionalism in all communications.
• Correspondence and Confidentiality: Manage executive correspondence, including emails, letters, and internal communications, while maintaining the highest standards of confidentiality and discretion in handling sensitive information.
• Stakeholder Coordination: Act as a liaison between the President, regional offices, clients, and senior stakeholders, facilitating effective communication and ensuring alignment on key initiatives and priorities.
• Action Item Tracking: Monitor and track action items, deadlines, and follow-ups to ensure timely execution and accountability, providing regular updates to the President as required.
• Event and Meeting Coordination: Organize and coordinate executive meetings, client visits, leadership events, and international engagements, ensuring all logistical details are meticulously planned and executed.
• Administrative Support: Provide comprehensive administrative assistance, including managing office supplies, coordinating with internal teams, and facilitating smooth office operations to support the President’s daily activities.

Requirements

• Education: Bachelor’s degree in Business Administration, Management, or a related field from an accredited institution.
• Experience: Minimum of eight years of progressive experience as an Executive Assistant, with a proven track record of supporting senior executives in a corporate or consulting environment.
• Industry Knowledge: Prior experience in Engineering Consultancy, EPC (Engineering, Procurement, and Construction), Oil & Gas, or related industries is highly desirable.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite, including Outlook for email management, Word for document preparation, Excel for data analysis, and PowerPoint for presentations.
• Soft Skills: Exceptional written and verbal communication skills, strong organizational abilities, and the capacity to multitask effectively in a dynamic and demanding environment. Must demonstrate discretion, professionalism, and the ability to work independently with minimal supervision.

The successful candidate will play a critical role in enhancing the President’s efficiency and effectiveness, contributing to the overall success of the International Engineering Consulting Segment through meticulous support and proactive problem-solving.