Office Administration Specialist

About moomoo KSA

Moomoo Arabia Capital, a subsidiary of FUTU Group—a globally recognized leader in digital brokerage and wealth management—is expanding its footprint in the Kingdom of Saudi Arabia. As part of this strategic growth, we are assembling a dynamic local team dedicated to delivering exceptional advisory services tailored to the needs of clients in Saudi Arabia.

Position Overview

We are seeking a highly motivated Office Administration Specialist to oversee and enhance the efficiency of our office operations. This role is pivotal in ensuring seamless administrative support across departments, managing schedules, coordinating meetings, and maintaining robust office systems. The ideal candidate will be detail-oriented, adaptable, and possess strong multitasking abilities. By joining our fast-growing organization, you will play a direct role in driving operational success while fostering a productive, collaborative, and engaging work environment.

Key Responsibilities

• Office Operations Management: Oversee daily administrative tasks to ensure optimal office functionality and efficiency.
• Scheduling and Coordination: Manage calendars, appointments, and meetings for multiple departments, ensuring seamless alignment and minimal disruptions.
• Inventory and Supply Management: Maintain accurate records of office supplies, monitor stock levels, and initiate procurement requests to prevent shortages.
• Documentation and Reporting: Prepare, organize, and distribute documents, reports, and correspondence with precision and professionalism.
• Communication Hub: Serve as the primary point of contact for internal and external stakeholders, facilitating clear and timely exchanges of information.
• Employee Onboarding Support: Assist in the onboarding process by preparing necessary documentation, setting up workstations, and ensuring a smooth transition for new hires.
• Event Coordination: Plan and execute meetings, training sessions, and company events, ensuring logistical excellence and attendee satisfaction.
• Record-Keeping and Confidentiality: Maintain organized and secure record-keeping systems while upholding the highest standards of discretion and data protection.
• Cross-Functional Collaboration: Work closely with IT and facilities teams to address office equipment needs, maintenance requests, and technological upgrades.

Qualifications and Skills

• Experience: Proven track record in office administration, executive support, or a related administrative capacity.
• Organizational Excellence: Exceptional ability to manage priorities, meet deadlines, and maintain meticulous organization in a high-paced setting.
• Technical Proficiency: Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Communication Skills: Outstanding verbal and written communication abilities, with a focus on clarity, professionalism, and interpersonal engagement.
• Adaptability and Problem-Solving: Capacity to multitask, adapt to evolving priorities, and resolve challenges efficiently and independently.
• Confidentiality and Discretion: Unwavering commitment to handling sensitive information with the utmost integrity and confidentiality.
• Team Collaboration: Ability to work effectively both autonomously and as part of a collaborative team, contributing to a positive and cohesive work culture.

Why Join Moomoo?

At Moomoo Arabia Capital, we offer more than just a career—we provide an opportunity to be part of a world-leading digital brokerage firm where growth and professional development are limitless. Our competitive total compensation package reflects the value we place on your expertise and contributions. Enjoy comprehensive insurance coverage for you and your dependents, ensuring peace of mind for you and your family. Immerse yourself in a vibrant, diverse, and inclusive work environment that celebrates teamwork through engaging team-building programs and company events. Embrace a business-casual dress code that balances professionalism with comfort. As you progress through our hiring process, you’ll discover additional perks and benefits designed to enhance your experience with us.