Documentation Specialist

Role Overview

We are looking for a highly organized and detail-oriented Documentation Specialist to join our Infrastructure Projects & Business Smart Transformation Governance Program. This critical role requires a Bachelor’s degree and a minimum of five years of professional experience, including at least two years of hands-on work within a Project Management Office (PMO) or on PMO-driven initiatives. The ideal candidate will possess strong technical proficiency in MS Office Suite and Primavera P6, enabling them to effectively manage, structure, and document project-related data and records.

Key Responsibilities

• Data Organization and Maintenance: Develop and implement structured approaches to organize, categorize, and maintain comprehensive project documentation, ensuring accuracy, accessibility, and compliance with governance standards.
• Documentation Governance: Collaborate with cross-functional teams to establish and enforce documentation protocols, ensuring alignment with organizational policies and regulatory requirements.
• Reporting Support: Prepare and maintain documentation that supports governance reporting, enabling stakeholders to make informed decisions based on reliable and up-to-date information.
• Process Optimization: Identify opportunities to streamline documentation workflows, reduce redundancy, and enhance efficiency in data management practices across projects.
• Stakeholder Communication: Act as a liaison between project teams and governance bodies, facilitating clear and consistent communication regarding documentation requirements and updates.
• Quality Assurance: Conduct regular audits of project records to verify completeness, consistency, and adherence to established standards, addressing any discrepancies promptly.

Required Qualifications and Skills

• A Bachelor’s degree in Business Administration, Information Management, Project Management, or a related field.
• Minimum of five years of professional experience, with at least two years dedicated to roles within a PMO or PMO-supported projects.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Primavera P6, with the ability to leverage these tools for documentation and reporting purposes.
• Strong analytical skills and attention to detail, with the ability to manage large volumes of data and documentation efficiently.
• Excellent written and verbal communication skills, enabling effective collaboration with diverse teams and stakeholders.
• Familiarity with project governance frameworks and compliance requirements is a plus.

Why Join Us?

As a member of our Governance Program, you will play a pivotal role in ensuring the integrity and transparency of our project documentation, contributing directly to the success of our infrastructure and transformation initiatives. This position offers the opportunity to work in a dynamic environment, engage with industry-leading tools, and advance your career within a structured and supportive framework. If you are a meticulous professional with a passion for data integrity and governance, we encourage you to apply and become an integral part of our team.