Board & Committees Secretariat

Position Overview

We are seeking a highly organized and detail-oriented professional to join our team as a Board & Committees Secretariat. This role is pivotal in ensuring the smooth and efficient functioning of Mawhiba’s Board of Directors and its committees by providing comprehensive administrative and governance support. The ideal candidate will play a critical role in coordinating board activities, tracking decision implementation, maintaining compliance with institutional policies, and safeguarding confidential records. This position requires a proactive individual with strong governance knowledge, exceptional organizational skills, and the ability to manage sensitive information with discretion.

Key Responsibilities

The Board & Committees Secretariat will be responsible for a wide range of duties to support the effective governance and administration of the Board of Directors and its committees. The core responsibilities include:

• Board & Committee Coordination:
  • Organize and oversee the logistical and procedural arrangements for Board and committee meetings, ensuring all requirements are met in accordance with institutional policies and regulations.
  • Prepare and distribute meeting agendas, minutes, and supporting documentation in a timely and accurate manner.
  • Coordinate with internal and external stakeholders to facilitate seamless meeting execution and follow-up on action items.
• Decision Follow-up & Reporting:
  • Track the implementation of Board and committee decisions by engaging with relevant stakeholders and monitoring progress against established timelines.
  • Prepare and present periodic reports on the status of decision implementation, highlighting any deviations or risks to governance compliance.
  • Collaborate with departments to ensure alignment between decision outcomes and operational execution.
• Governance & Compliance:
  • Assist in the implementation of governance frameworks and ensure adherence to approved policies, procedures, and regulatory requirements.
  • Contribute to the evaluation and enhancement of secretariat processes to improve efficiency, transparency, and compliance with best practices.
  • Stay abreast of evolving governance standards and recommend improvements to align with institutional objectives.
• Members’ Entitlements & Documentation:
  • Manage the processing and verification of entitlements for Board and committee members in accordance with approved procedures and institutional policies.
  • Maintain a secure and organized repository of official records, documents, and confidential information, ensuring accuracy, accessibility, and compliance with data protection standards.
  • Facilitate the retrieval and archiving of documents as required, while upholding the highest standards of confidentiality and integrity.

Qualifications & Experience

To excel in this role, candidates must meet the following requirements:

• Education: A Bachelor’s degree in Law, Business Administration, Governance, or a related field is required.
• Experience:
  • Minimum of five years of professional experience in a governance, administrative, or secretariat role, preferably within a board or committee environment.
  • Demonstrated experience in coordinating high-level meetings, managing confidential information, and ensuring compliance with governance frameworks.
  • Familiarity with corporate governance principles, regulatory compliance, and best practices in secretariat operations is highly desirable.
• Skills & Competencies:
  • Exceptional organizational and time-management abilities, with the capacity to handle multiple priorities in a fast-paced environment.
  • Strong written and verbal communication skills, with the ability to draft clear and concise reports, correspondence, and meeting documentation.
  • Proficiency in using office software, including Microsoft Office Suite, and familiarity with governance or document management systems is advantageous.
  • High level of integrity, discretion, and professionalism when handling sensitive information.
  • Analytical mindset with the ability to identify process improvements and implement solutions effectively.

This is an excellent opportunity for a motivated professional to contribute to the strategic governance of Mawhiba while developing expertise in board administration and compliance. If you are passionate about governance and thrive in a dynamic, high-stakes environment, we encourage you to apply.