Document Controller

Position Overview

We are seeking a meticulous and organized Document Controller to join our dynamic project team in Jeddah. As a key member of our infrastructure and construction projects, you will play a critical role in ensuring the accuracy, accessibility, and integrity of all project-related documentation. This position requires a detail-oriented professional with a strong background in document management, particularly within the construction or infrastructure sectors. If you thrive in a fast-paced environment and possess exceptional organizational and coordination skills, we invite you to apply and contribute to the success of our high-profile projects.

Key Responsibilities

The Document Controller will be responsible for overseeing the entire lifecycle of project documents, from receipt and distribution to archiving and retrieval. Your core duties will include:

• Document Management: Maintain and manage all project documents, records, and correspondence to ensure they are accurate, up-to-date, and readily accessible to authorized personnel.
• Document Control: Exercise strict control over incoming and outgoing documents, ensuring proper distribution, tracking, and adherence to project protocols.
• Filing and Archiving: Develop and maintain a systematic filing and archiving system to streamline document retrieval and ensure compliance with project and regulatory requirements.
• Cross-Departmental Coordination: Collaborate closely with various project departments to verify that documents are consistently updated, controlled, and aligned with project objectives.
• Revision and Approval Tracking: Monitor document revisions, approvals, and submissions to maintain a clear audit trail and prevent discrepancies.
• Document Registers and Transmittals: Prepare and maintain comprehensive document registers and transmittals to facilitate efficient communication and tracking of project documentation.
• QA/QC and QI Documentation Support: Assist in the organization, tracking, and maintenance of quality assurance, quality control, and quality improvement documentation to uphold project standards and compliance.
• Document Upload and Naming Conventions: Ensure all documents are uploaded, named, and stored in accordance with project-specific requirements to enhance accessibility and reduce errors.
• Reporting and Documentation Accuracy: Generate reports and assist in maintaining precise project documentation to support decision-making and regulatory compliance.
• Follow-Up and Status Tracking: Proactively follow up on document statuses with relevant departments and project teams to ensure timely submissions and resolutions.

Qualifications and Skills

To excel in this role, you should meet the following requirements:

• Experience: Minimum of 3 years of hands-on experience as a Document Controller, preferably within contracting, construction, or infrastructure projects.
• Industry Knowledge: Familiarity with construction or infrastructure project documentation, including QA/QC and QI processes, is highly desirable.
• Technical Proficiency: Strong working knowledge of Microsoft Office Suite, with advanced skills in Excel and Word for data management and reporting.
• Organizational Abilities: Exceptional organizational skills with the capacity to manage multiple documents and tasks simultaneously without compromising accuracy.
• Communication and Coordination: Excellent verbal and written communication skills, coupled with the ability to liaise effectively with diverse project stakeholders.
• Attention to Detail: A keen eye for detail to identify discrepancies, ensure consistency, and maintain high standards in document control.

If you are a proactive professional with a passion for document management and a commitment to excellence, we encourage you to apply and become an integral part of our project team.