Paymaster

About Clinique La Prairie

Clinique La Prairie, founded in 1931 in Montreux, Switzerland, has earned global acclaim as a premier destination for progressive health and wellbeing programs, seamlessly blending luxury Swiss hospitality with innovative wellness solutions. As the company prepares to open its groundbreaking longevity resort in Amaala, Saudi Arabia, we are seeking a highly motivated and detail-oriented Paymaster to lead our payroll operations and contribute to the financial success of this one-of-a-kind property in the GCC region.

Role Overview

The Paymaster will play a pivotal role in managing the resort’s largest operational cost while ensuring compliance with labor and payroll regulations in the Kingdom of Saudi Arabia. This position requires a strategic thinker with strong analytical skills, a commitment to accuracy, and the ability to collaborate effectively with senior leadership, Human Resources, and department heads. The ideal candidate will bring a passion for operational excellence, a disciplined approach to financial management, and a dedication to fostering a culture of accountability and teamwork.

Key Responsibilities

• Payroll Processing (60% of Role):
  • Oversee the monthly payroll cycle, including reviewing earnings details for discrepancies such as missed punches, manual timesheet corrections, sick/holiday pay, and anomalies for salaried employees.
  • Ensure accurate inclusion of tips, commissions, service charges, and other variable pay components in the payroll process.
  • Prepare and compile comprehensive payroll reports in compliance with audit requirements and submit them for approval by HRD, DOF, and GM.
  • Develop, maintain, and update payroll checklists, Standard Operating Procedures (SOPs), and instructional documents to streamline processes.
  • Train new Heads of Department (HODs) and managers on payroll processing expectations and best practices.
  • Conduct audits of system reports to verify accuracy and post month-end payroll journals.
  • Prepare and post monthly payroll accruals, including leased labor, to the General Ledger (GL).
  • Reconcile all payroll-related balance sheet accounts to ensure financial integrity.
  • Ensure timely submission of GOSI (General Organization for Social Insurance) and WPS (Wage Protection System) reports, adhering strictly to KSA labor and payroll laws and regulations.
• Reporting and Analysis (40% of Role):
  • Generate and distribute labor analysis reports at least twice weekly, providing commentary on trends and insights.
  • Analyze leased labor effectiveness by comparing staffing levels against business volume and forecast/budget targets.
  • Reconcile leased labor invoices with internal timesheet records and supporting documentation to ensure accuracy and completeness.
  • Participate in month-end Profit & Loss (P&L) review meetings, offering detailed analysis of payroll expenditures and actionable guidance to HODs and managers.
  • Conduct bi-monthly Labor Meetings with Executive Committee (EC) and HODs to review payroll spend pacing, elasticity based on revenue changes, and follow up on action items.
  • Take ownership of labor/payroll forecasting and budgeting across departments in collaboration with HODs and EC.

Education and Qualifications

• Bachelor’s degree in Accounting, Finance, Commerce, or an equivalent field (required).
• Professional accounting membership such as CA (Chartered Accountant), CPA (Certified Public Accountant), ACCA (Association of Chartered Certified Accountants), or equivalent (highly desirable).
• SOCPA (Saudi Organization for Certified Public Accountants) holder or eligibility to apply for membership (required).
• Minimum of 3 to 5 years of experience in hotel finance management, with a strong focus on payroll operations.
• Proven experience with General Ledger (highly desirable) and payroll forecasting/budgeting (highly desirable).
• Pre-opening experience in a luxury hospitality or resort environment (highly desirable).

Core Competencies

The successful candidate will embody the following attributes:

• A deep passion for hospitality, demonstrated through a commitment to delivering exceptional guest experiences.
• Strong leadership skills, with the ability to inspire and motivate teams to achieve operational excellence.
• A sense of ownership and accountability, ensuring all responsibilities are fulfilled with integrity and precision.
• Discipline and urgency in executing tasks, particularly during critical periods such as month-end closings and budgeting cycles.
• Collaborative mindset, fostering teamwork across departments to drive the best outcomes for the resort.

Additional Information

• Work Schedule: This role requires flexibility to work various shifts, including weekends and holidays, to accommodate business needs such as month-end processes, monthly forecasts, and annual budget deadlines.
• Confidentiality: The Paymaster is bound by strict confidentiality obligations, and this job description is an integral part of the employment contract.
• Role Flexibility: Clinique La Prairie reserves the right to assign additional tasks within the role’s scope as needed to support the company’s objectives.
• Job Description Amendments: This job description may be modified by mutual agreement between management and the employee to align with evolving business requirements.