Administrative & Operations Coordinator

About NeoStats

NeoStats is a leading Data & AI consulting firm specializing in end-to-end transformation services, empowering enterprises to achieve sustainable competitive advantage through data monetization and strategic insights. With a strong presence across the UAE, Singapore, Middle East, and India, we deliver comprehensive solutions spanning cloud infrastructure, data engineering, advanced analytics, business intelligence, AI, machine learning, and generative AI implementation. Our expertise is underscored by our status as a Microsoft Advanced Specialization Partner, with certifications in Azure Analytics, AI, Infrastructure, and App Modernization, as well as our designation as a Microsoft Fabric Featured Partner. Additionally, we hold ISO 27001 certification and maintain strategic alliances with industry leaders such as Microsoft®, Databricks®, and Mastercard®. Our mission is to transform data into actionable intelligence, driving innovation and growth for our clients.

About the Role

NeoStats is seeking a highly organized and detail-oriented Administrative & Operations Coordinator to support our Riyadh operations. This role is pivotal in ensuring the smooth functioning of day-to-day administrative and operational activities, facilitating seamless internal coordination, and maintaining accurate documentation. The position offers a hybrid or remote working model, providing flexibility while ensuring alignment with business requirements. We are looking for a proactive professional who is comfortable with standard workplace technology and eager to contribute to a dynamic Data & AI consulting firm. NeoStats is committed to fostering an inclusive work environment and encourages applications from candidates with disabilities. Applicants seeking consideration under relevant Saudi employment and inclusion programs should provide valid registration or documentation issued by the appropriate Saudi authorities.

Key Responsibilities

• Administrative Support: Assist with day-to-day administrative tasks, including documentation, record management, and internal coordination to ensure operational efficiency.
• Documentation & Records Management: Maintain electronic documents, records, trackers, and internal databases with precision and accuracy.
• Report Preparation: Assist in preparing, formatting, and organizing reports, presentations, and business documents to support decision-making processes.
• Meeting Coordination: Manage calendars, schedule meetings, and facilitate internal follow-ups to ensure timely communication and collaboration.
• HR & Operations Support: Provide administrative assistance to HR and operations teams, including routine documentation and process management.
• Data Entry & System Maintenance: Perform accurate data entry and maintain up-to-date information in approved company systems.
• Task Tracking & Follow-Up: Monitor assigned activities and follow up with team members to ensure timely completion of tasks.
• Onboarding Assistance: Support the onboarding process by managing documentation and administrative activities for new employees.
• Cross-Team Collaboration: Coordinate with NeoStats teams in Saudi Arabia and other regional offices using email, Microsoft Teams, and other collaboration tools.
• Confidentiality & Compliance: Handle company and employee information with the highest level of confidentiality and adhere to NeoStats policies on information security, data protection, and professional conduct.
• Ownership & Communication: Take ownership of assigned tasks and communicate proactively when assistance or clarification is required.

Required Skills & Experience

• Saudi National.
• High school diploma, diploma, or bachelor's degree.
• Basic proficiency with computers and digital workplace tools.
• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Ability to maintain accurate records and follow structured processes.
• Professional communication skills in Arabic.
• Basic to good English communication skills.
• Ability to work responsibly in a remote or hybrid environment.
• Professional approach to handling confidential company and employee information.
• Reliable, organized, and capable of managing routine tasks independently.
• Previous corporate experience is advantageous but not mandatory. Candidates at the beginning of their careers are encouraged to apply if they demonstrate professionalism, reliability, and a willingness to learn.

NeoStats is an equal-opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees can thrive and contribute to our collective success.