Corporate Services Coordinator

About the Role

We are seeking a highly motivated and detail-oriented Corporate Services Coordinator to join our team at Aman Engineering. In this pivotal role, you will serve as the backbone of our corporate compliance and regulatory management, ensuring all licenses, registrations, certifications, and classifications remain current and fully compliant with local and international standards. Your responsibilities will encompass meticulous follow-ups with government authorities, seamless coordination of ISO certifications, and proactive maintenance of documentation to prevent any lapses in compliance. This position demands a proactive approach, exceptional organizational skills, and the ability to navigate complex regulatory landscapes with precision.

Key Responsibilities

• License and Certification Management: Oversee the entire lifecycle of the company’s official licenses, permits, registrations, and certifications, including timely renewals and accurate documentation to ensure uninterrupted operations.
• Regulatory Compliance Tracking: Monitor and follow up on company classifications, accreditations, and renewals with relevant authorities, including Balady, Municipalities (Amanah), and the Saudi Council of Engineers, to maintain full compliance with regulatory requirements.
• ISO Certification Coordination: Lead the process of obtaining, renewing, and maintaining ISO certifications by managing required documentation, audits, and liaising with certification bodies to uphold the company’s adherence to international standards.
• Government and Authority Liaison: Act as the primary point of contact for transactions and compliance-related matters with government and regulatory bodies, ensuring all submissions, approvals, and follow-ups are executed efficiently and within stipulated timelines.
• Documentation and Tracking Systems: Develop and maintain a comprehensive, up-to-date tracker for all licenses, certifications, classifications, and official documents, providing real-time visibility into renewal deadlines and compliance status to mitigate risks of expirations or penalties.
• Cross-Functional Collaboration: Work closely with internal departments, including HR, legal, and operations, to gather and prepare necessary documentation for registrations, prequalifications, audits, and compliance assessments, fostering a culture of transparency and accountability.
• HR and Government Platform Support: Provide specialized support for HR-related documentation and submissions on government platforms, ensuring accuracy and adherence to procedural requirements to streamline administrative processes.

Qualifications and Skills

• Educational Background: Bachelor’s degree in Business Administration, Management, or a closely related field from an accredited institution.
• Professional Experience: Proven experience in corporate services, licensing, government relations, administration, or a comparable role, with a track record of managing regulatory compliance and documentation.
• Regulatory Knowledge: Familiarity with Saudi government platforms, procedures, and compliance frameworks, including hands-on experience with platforms such as Balady and Amanah.
• Core Competencies:
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong follow-up and documentation capabilities to ensure no detail is overlooked.
  • Excellent written and verbal communication skills in both Arabic and English, enabling effective interaction with diverse stakeholders.
  • Proficiency in Microsoft Office Suite, with advanced skills in Excel for data tracking, reporting, and analysis.
• Preferred Qualifications: Immediate availability to commence the role, demonstrating your readiness to contribute from day one.