Administrative Data Entry Coordinator – Remote

About PulseMediaNL

PulseMediaNL is seeking a highly organized, dependable, and detail-oriented Administrative Data Entry Coordinator to join our remote administrative and information-management team. This role is designed for professionals who thrive in structured environments and excel at managing data with precision. The ideal candidate will ensure the accuracy, integrity, and accessibility of business information by performing data entry, records coordination, document processing, spreadsheet maintenance, and digital filing tasks. This position is ideal for individuals who are proficient with digital systems, capable of working independently, and committed to meeting deadlines while maintaining the highest standards of confidentiality and professionalism.

Position Summary

The Administrative Data Entry Coordinator will serve as a critical link in our information-management workflow, responsible for entering, reviewing, updating, and coordinating data across multiple platforms, including databases, spreadsheets, CRM systems, and administrative records. This role requires a meticulous approach to data handling, ensuring that all information is processed accurately and stored in accordance with company protocols. The successful candidate will collaborate closely with internal teams to support routine administrative tasks, monitor data quality, and assist with special projects as needed. Strong attention to detail, organizational skills, and the ability to work efficiently in a remote setting are essential for this role.

Key Responsibilities

Data Entry Coordination

• Accurately input data into databases, spreadsheets, CRM systems, and other approved platforms.
• Transfer information from various sources, including forms, emails, documents, reports, and authorized databases.
• Create new records and update existing entries to ensure data integrity and completeness.
• Review completed entries for accuracy, verifying names, dates, contact details, reference numbers, and other critical data points.
• Identify and address missing, duplicate, outdated, or inconsistent information in accordance with established procedures.
• Correct routine errors and maintain consistent formatting and recordkeeping standards across all platforms.
• Coordinate data-entry assignments, follow up on outstanding tasks, and ensure timely completion of projects.

Administrative Support

• Provide reliable administrative assistance to supervisors and internal teams, including processing forms, documents, and internal requests.
• Maintain administrative trackers, logs, and task lists to monitor progress and deadlines.
• Prepare basic reports, summaries, and correspondence to support team operations.
• Retrieve records and information for authorized employees and follow up on pending administrative activities.
• Assist with special projects and operational assignments as required by the team.

Spreadsheet Database Management

• Maintain and update spreadsheets using Microsoft Excel, Google Sheets, or similar applications.
• Enter, organize, sort, and filter data to ensure efficient retrieval and analysis.
• Review spreadsheets for errors, missing information, or inconsistencies and perform routine data-quality checks.
• Update database records as required and assist with identifying duplicate or outdated entries.
• Support database cleanup and reconciliation activities, including preparing basic data summaries when requested.

Document Processing

• Review incoming forms and documents for completeness and extract required information for data entry and record updates.
• Process documentation according to established procedures, ensuring adherence to company standards.
• Identify missing or unclear information and escalate issues as necessary.
• Upload, categorize, and archive completed documents while maintaining accurate records of processed materials.
• Assist with document indexing and archiving to support efficient retrieval and compliance.

Digital Records File Management

• Maintain organized electronic filing systems, including uploading, renaming, categorizing, and archiving files.
• Follow established file-naming conventions and structured shared folder protocols in cloud-based systems.
• Retrieve files for authorized team members and identify incorrectly filed or duplicate documents.
• Assist with routine digital-file cleanup to ensure records remain accessible and up to date.
• Ensure administrative records are properly organized, secure, and compliant with company policies.

Email Administrative Communication

• Monitor assigned administrative inboxes and communication channels to ensure timely responses to inquiries.
• Review incoming requests, determine appropriate actions, and escalate complex issues to the appropriate team members.
• Maintain professional and courteous communication with internal and external stakeholders.