Executive Office Manager

Position Overview

We are seeking a highly skilled and experienced Executive Office Manager to join our leadership team in Riyadh, Saudi Arabia. This senior role is pivotal in overseeing the day-to-day operations of the Executive Office while providing strategic executive support to the Chief Executive Officer (CEO). The ideal candidate will possess a unique blend of financial acumen, executive coordination expertise, and exceptional organizational leadership to ensure seamless operations and effective decision-making at the highest level.

Key Responsibilities

The Executive Office Manager will serve as the backbone of the CEO’s office, responsible for managing complex schedules, high-level communications, and critical financial and administrative functions. Core duties include:

• Executive Office Coordination: Oversee the daily operations of the CEO’s office, ensuring efficient workflow management, calendar coordination, and meeting logistics. Prepare comprehensive meeting agendas, presentations, and executive correspondence, and follow up on strategic initiatives and action items with precision.
• Financial Leadership & Analysis: Monitor and analyze the organization’s financial performance, providing timely and insightful reports to the CEO. Lead budget preparation, forecasting, and variance analysis, while ensuring adherence to financial controls and governance standards. Collaborate with the Finance Department to evaluate financial implications of business decisions and identify opportunities for improvement.
• Stakeholder & Communication Management: Act as the primary liaison between the CEO and internal departments, external partners, and stakeholders. Facilitate cross-functional coordination, ensuring alignment on key business priorities and executive directives. Manage executive travel, events, and high-profile engagements with meticulous attention to detail.
• Administrative & Governance Oversight: Maintain a robust documentation and filing system for executive and financial records. Prepare executive dashboards and management reports to support data-driven decision-making. Uphold strict confidentiality and governance standards, ensuring compliance with internal policies and regulatory requirements.

Qualifications & Experience

To excel in this role, candidates must meet the following criteria:

• Education: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. Professional certifications such as CPA, CMA, or ACCA are highly desirable.
• Experience: Minimum of 8 years of progressive professional experience, with a strong background in finance and executive office management. Prior experience supporting a CEO, Managing Director, or C-Suite executive is essential.
• Skills: Exceptional financial reporting, budgeting, and analytical skills. Proficiency in executive-level communication, stakeholder management, and organizational leadership. Ability to handle sensitive information with discretion and exercise sound judgment in high-pressure situations.
• Technical Proficiency: Advanced knowledge of financial software, ERP systems, and Microsoft Office Suite (particularly Excel). Familiarity with corporate governance and compliance frameworks is a plus.

Why Join Us?

This is a unique opportunity to play a pivotal role in shaping the strategic direction of a dynamic organization. The Executive Office Manager will work closely with the CEO to drive operational excellence, financial integrity, and leadership effectiveness. If you are a results-driven professional with a passion for executive support and financial leadership, we invite you to apply and contribute to our continued success.