Executive Assistant

About CMA CGM, Saudi Arabia

CMA CGM, Saudi Arabia, is a dynamic and rapidly expanding organization driven by a team of highly skilled and motivated industry professionals. Our collaborative culture fosters close partnerships with customers and stakeholders to deliver exceptional service and operational excellence. As we continue to grow, we are seeking a dedicated and proactive Executive Assistant to join our team in Riyadh and support our leadership in navigating the complexities of a fast-paced business environment.

Position Overview

This is a pivotal role that requires a highly organized and detail-oriented professional to provide high-level administrative and operational support to senior management. The ideal candidate will possess exceptional communication skills, a strong sense of discretion, and the ability to manage multiple priorities with efficiency and professionalism. If you thrive in a challenging environment and are committed to excellence, we encourage you to apply for this exciting opportunity.

Key Responsibilities

• Executive Support: Provide comprehensive administrative and organizational support to senior executives, ensuring seamless day-to-day operations and strategic alignment.
• Calendar and Schedule Management: Manage complex calendars, appointments, meetings, and business schedules with precision, including coordinating internal and external engagements.
• Meeting Coordination: Arrange and facilitate meetings by preparing agendas, compiling necessary materials, and ensuring all stakeholders are aligned and informed.
• Document Preparation: Draft, organize, and follow up on presentations, reports, correspondence, and other critical documents to support executive decision-making.
• Travel Coordination: Plan and execute business travel arrangements, including flights, accommodation, itineraries, and expense reporting, with meticulous attention to detail.
• Action Tracking: Prepare meeting minutes, monitor pending requests, approvals, and action items, and ensure timely follow-up to maintain operational efficiency.
• Stakeholder Communication: Serve as a primary liaison between senior management and internal/external stakeholders, facilitating clear and professional communication.
• Confidentiality and Discretion: Handle sensitive information and documents with the utmost confidentiality, adhering to the highest standards of professionalism.
• Cross-Functional Coordination: Collaborate with various departments to streamline communication, resolve issues, and ensure the timely completion of tasks.
• Event and Activity Support: Assist in the planning and execution of company events, executive visits, and other high-profile activities to enhance corporate engagement.
• Email and Correspondence Management: Prioritize and manage incoming communications, including emails and calls, on behalf of senior management to ensure timely responses and action.
• Briefing and Executive Materials: Prepare briefing materials, meeting packs, and executive summaries to support leadership in strategic discussions and presentations.
• Record Maintenance: Maintain organized and confidential executive files and records, ensuring compliance with company policies and regulatory requirements.

Qualifications & Skills

• Experience: 3–5 years of relevant experience in an Executive Assistant, Administrative Support, or similar role, with a proven track record of supporting C-level executives or senior management.
• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Technical Proficiency: Advanced skills in MS Office applications, particularly Outlook, Word, Excel, and PowerPoint, with the ability to leverage these tools for maximum efficiency.
• Language Skills: Fluency in both Arabic and English, with excellent written and verbal communication abilities to engage effectively with diverse stakeholders.
• Soft Skills: Strong interpersonal and stakeholder management skills, coupled with a proactive, solution-oriented mindset and a high level of professionalism.
• Organizational Abilities: Exceptional time-management, prioritization, and multitasking skills, with a keen attention to detail and the ability to work independently in a fast-paced environment.
• Cultural Adaptability: Ability to thrive in a multicultural setting, demonstrating flexibility and adaptability to meet the demands of a global organization.

Why Join CMA CGM, Saudi Arabia?

As a valued member of our team, you will have the opportunity to contribute to the growth and success of a leading global organization while developing your skills in a dynamic and supportive environment. We offer competitive compensation, professional development opportunities, and the chance to work alongside industry leaders in a collaborative and innovative setting.