HR Personnel

Position Overview

We are seeking a highly organized and detail-oriented HR Personnel professional to oversee personnel administration, manage relationships with manpower vendors, and coordinate outsourced workforce operations in strict compliance with Saudi labor regulations. This role is pivotal in ensuring seamless project staffing while maintaining adherence to local labor laws and organizational policies. The ideal candidate will possess a strong background in HR administration within the Kingdom of Saudi Arabia, with expertise in vendor management, compliance tracking, and workforce coordination.

Key Responsibilities

• Vendor and Subcontractor Management: Develop and maintain strong relationships with manpower supply vendors and subcontractors, ensuring alignment with project requirements and contractual obligations.
• Workforce Coordination: Collaborate with project teams to assess manpower needs, facilitate mobilization and demobilization of outsourced workers, and ensure timely deployment in accordance with project timelines.
• Compliance and Documentation: Verify that all vendor workers possess valid documentation, including Iqama, medical certifications, and safety training. Monitor vendor compliance with Saudi labor regulations and contractual terms, addressing any discrepancies promptly.
• Administrative Oversight: Review and process vendor invoices and timesheets with precision, ensuring accuracy and adherence to payment terms. Maintain a comprehensive database of vendor workers, tracking headcount, attendance, and performance metrics.
• Employee and Contract Management: Process employee documentation, including contracts, amendments, and exit clearances. Coordinate visa and Iqama renewals, medical insurance enrollment, and uniform/PPE distribution for project staff.
• Reporting and Audits: Generate timely and accurate manpower reports for project and client requirements. Support audit documentation and ensure full compliance with Saudi Labor Law and GOSI regulations.
• Issue Resolution: Address vendor worker complaints and escalations in a professional manner, liaising with relevant stakeholders to resolve issues efficiently.

Key Performance Indicators (KPIs)

• Achieve a 100% vendor compliance rate with contractual and regulatory requirements.
• Meet or exceed mobilization timelines as defined in vendor SLAs to minimize project disruptions.
• Maintain over 99% accuracy in vendor invoice processing and documentation.
• Ensure 100% compliance with vendor worker documentation standards, including Iqama and medical certifications.
• Achieve 100% accuracy in personnel file maintenance and documentation processing.
• Deliver timely manpower reports and audit documentation to support operational and compliance needs.
• Minimize audit findings to zero through proactive compliance monitoring and documentation.

Qualifications and Requirements

To excel in this role, candidates must meet the following essential criteria:

• A bachelor’s degree in Human Resources, Business Administration, or a related field.
• A minimum of four years of HR administration experience within Saudi Arabia, with a focus on personnel and vendor management.
• Proven experience in managing relationships with manpower vendors and subcontractors, including contract negotiations and performance tracking.
• In-depth knowledge of Saudi Labor Law, GOSI regulations, and government systems such as Qiwa, Mudad, Muqeem, Balady, and TAMM.
• Exceptional coordination, communication, and problem-solving skills, with fluency in both Arabic and English.

While not mandatory, candidates with experience in the facilities management (FM) industry or a background in vendor management and procurement will be highly advantageous. Proficiency in HRIS, Microsoft Excel, and vendor management systems is required to streamline administrative processes and ensure data accuracy.

Work Environment and Expectations

The HR Personnel will operate in a dynamic, project-driven environment, requiring adaptability to evolving staffing needs and regulatory changes. The role demands a proactive approach to compliance, meticulous attention to detail, and the ability to work collaboratively with cross-functional teams, including project managers, procurement, and senior leadership. This position offers an opportunity to contribute to critical workforce operations while ensuring full adherence to Saudi labor regulations and organizational standards.