Supplier Relationship Manager

Position Overview

We are seeking a highly organized and detail-oriented Supplier Relationship Manager to oversee the end-to-end management of our Accounts Payable (AP) function. This critical role ensures the timely and accurate processing of supplier invoices and payments while maintaining compliance with financial controls and company policies. The ideal candidate will serve as a key liaison between our organization, suppliers, and internal departments, fostering strong relationships and driving operational efficiency. By collaborating closely with Supply Chain, Finance, auditors, and senior management, the Supplier Relationship Manager will play a pivotal role in optimizing AP processes, enhancing financial accuracy, and supporting strategic decision-making.

Key Responsibilities

The Supplier Relationship Manager will be responsible for the following core functions:

• Accounts Payable Operations: Manage day-to-day AP activities, including processing supplier payments accurately and within agreed terms, entering and posting payments in the accounting system, and ensuring timely allocation and clearing of outstanding invoices.
• Payment Verification and Reconciliation: Verify payments prior to obtaining authorized signatures by reviewing payment vouchers, supporting documentation, and checks. Reconcile AP balances with subsidiary/vendor ledgers and the General Ledger to ensure financial accuracy.
• Supplier Communication and Coordination: Act as the primary point of contact for suppliers, addressing inquiries related to invoices, payments, account balances, and payment-related discrepancies. Collaborate with the Supply Chain department to manage advance payments and ensure their proper adjustment in financial statements.
• Month-End Closing and Reporting: Lead month-end closing activities for all AP-related accounts, prepare accurate AP registers, reconciliations, and reports within established deadlines. Reconcile detailed AP reports to the General Ledger and resolve any discrepancies promptly.
• Compliance and Audit Support: Ensure strict adherence to company policies, financial controls, and regulatory requirements throughout the AP process. Maintain secure and organized records to support internal and external audits, providing requested documentation and verifying supplier payments as needed.
• Process Improvement and Automation: Identify opportunities to enhance AP efficiency, accuracy, and controls. Drive initiatives to reduce paper-based processes and implement electronic and automated solutions to streamline workflows and improve overall operational performance.
• Stakeholder Collaboration: Work closely with senior management and relevant stakeholders to continuously refine AP processes, standardize workflows, and contribute to the optimization of financial controls and procedures.

Qualifications and Skills

To excel in this role, candidates should possess the following qualifications and competencies:

• A bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Professional certifications such as CPA or ACCA are a plus.
• A minimum of 5 years of progressive experience in Accounts Payable, preferably in a fast-paced corporate environment.
• Strong analytical skills with a keen attention to detail and a commitment to accuracy in financial reporting.
• Excellent communication and interpersonal abilities to effectively engage with suppliers, internal teams, and senior management.
• Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks) and advanced Excel skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work under pressure in a dynamic environment.
• Familiarity with financial controls, audit processes, and compliance requirements is highly desirable.

Why Join Us?

As a Supplier Relationship Manager, you will play a vital role in ensuring the financial health and operational efficiency of our organization. You will have the opportunity to contribute to strategic initiatives, drive process improvements, and work alongside a collaborative team of professionals dedicated to excellence. This role offers a competitive salary, comprehensive benefits, and the chance to make a meaningful impact in a dynamic and growing company.