Administrative Assistant (1353)

About 2P

Since 2004, 2P has established itself as a premier provider of integrated technology solutions in Saudi Arabia’s ICT sector. By driving digital transformation and enhancing operational efficiency for organizations, 2P empowers businesses to achieve their strategic goals through innovative, end-to-end solutions. With a commitment to service excellence and a robust foundation in market expertise, 2P operates across specialized business units, fostering growth and delivering measurable value. We are actively seeking dedicated professionals who are eager to contribute to our dynamic environment, embrace challenges, and advance their careers within a forward-thinking organization.

Position Overview

As an Administrative Assistant, you will play a pivotal role in ensuring the seamless operation of our administrative functions. This position is designed to provide comprehensive support to management and staff, leveraging digital tools and AI technologies to enhance productivity and streamline workflows. Your responsibilities will encompass a wide range of administrative tasks, from document management and scheduling to communication and reporting, all while maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

• Administrative Support: Deliver exceptional day-to-day administrative assistance to executives, teams, and departments, ensuring that all operational needs are met efficiently and effectively.
• Documentation & Reporting: Prepare, format, and maintain a variety of documents, including reports, presentations, and correspondence, with a keen eye for accuracy and professionalism.
• Calendar & Meeting Management: Manage executive calendars, schedule meetings, prepare detailed agendas, and meticulously record meeting minutes to facilitate productive discussions and follow-ups.
• Communication Coordination: Handle incoming and outgoing communications, including emails, calls, and internal/external correspondence, with a focus on clarity, professionalism, and timely responses.
• Records & Database Management: Maintain organized filing systems, databases, and document control processes to ensure easy access to critical information while adhering to compliance standards.
• Office Coordination: Oversee office supplies, travel arrangements, meeting logistics, and other administrative services to support a smooth and efficient workplace environment.
• AI Tool Utilization: Leverage AI-powered productivity tools to draft, summarize, format, and organize information, thereby enhancing administrative efficiency and reducing manual workload.
• Compliance & Confidentiality: Uphold strict confidentiality protocols and ensure full compliance with company policies, procedures, and regulatory requirements at all times.
• Action Item Follow-Up: Prepare routine reports, status updates, and track action items to ensure timely completion and accountability across teams.

Required Skills & Qualifications

• Education: A Diploma or Bachelor’s Degree in Business Administration, Management, Human Resources, or a related field.
• Experience: Minimum of five years of relevant experience in an administrative or office support role, with a proven track record of delivering high-quality support in a corporate environment.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and hands-on experience with AI productivity tools for documentation, communication, reporting, and workflow optimization.
• System Knowledge: Familiarity with Enterprise Resource Planning (ERP) systems and document management platforms to streamline administrative processes.
• Core Competencies:
  • Exceptional written and verbal communication skills, with the ability to articulate ideas clearly and professionally.
  • Strong organizational and time management abilities, with a keen attention to detail.
  • Proven problem-solving skills and the capacity to work independently with minimal supervision.
  • Unwavering commitment to confidentiality, professionalism, and accountability in all tasks.

Why Join 2P?

At 2P, we foster a culture of innovation, collaboration, and continuous growth. As part of our team, you will have the opportunity to work alongside industry experts, contribute to meaningful projects, and advance your career in a supportive and dynamic environment. We offer competitive compensation, professional development opportunities, and a platform to make a tangible impact in Saudi Arabia’s evolving ICT landscape.