Business Support & Documentation Specialist

Business Support & Documentation Specialist – Join Our Dynamic Team at OMNIA ASCENT

Are you a detail-oriented professional with a passion for maintaining seamless administrative and documentation workflows? OMNIA ASCENT is seeking a highly skilled Business Support & Documentation Specialist to play a pivotal role in our operations. In this dynamic position, you will serve as the backbone of our documentation and business support functions, ensuring that all company communications, proposals, and presentations are polished, professional, and delivered with precision. This is an excellent opportunity for an organized, proactive individual to contribute to our growth while honing their expertise in business administration and documentation.

As our Business Support & Documentation Specialist, you will collaborate closely with management and project teams to streamline administrative processes, enhance internal efficiency, and maintain a high standard of professionalism across all company materials. This role is ideal for someone who thrives in a fast-paced environment, where attention to detail, adaptability, and strong organizational skills are paramount.

Key Responsibilities

In this multi-faceted role, your responsibilities will include, but are not limited to:

• Document Preparation and Management: Draft, format, and maintain a wide range of official company documents, including letters, correspondence, quotations, proposals, and pre-qualification submissions. Ensure all materials are accurate, professionally presented, and compliant with company standards.
• Business and Marketing Materials: Develop and update company profiles, marketing collateral, and presentation materials to effectively communicate our brand and value proposition. Create visually appealing and impactful content that supports our business objectives.
• Digital and Printed Assets: Design and manage ID cards, business cards, email signatures, and other company-branded materials. Utilize design tools to enhance layouts and ensure consistency across all visual assets.
• Data and Reporting: Prepare professional Excel sheets, reports, and trackers tailored to meet the needs of management and project teams. Develop and maintain templates to standardize documentation processes.
• Graphic Design Support: Assist in basic graphic design tasks using industry-standard software such as CorelDRAW, Adobe Photoshop, and InDesign. Ensure that all visual materials align with our brand guidelines and company aesthetic.
• Digital Content Management: Maintain organized digital folders and records, ensuring easy access and retrieval of critical documents. Support the management of our LinkedIn and Instagram accounts to enhance our online presence and engagement.
• Coordination and Collaboration: Act as a liaison between management, project teams, and external stakeholders to gather necessary information for documentation. Coordinate with teams to ensure timely completion of urgent requests and submissions.
• Quality Assurance: Review and proofread all documents to eliminate errors, ensuring they are polished, professional, and ready for submission or presentation.

This role requires a blend of administrative expertise, creative flair, and a commitment to excellence. You will be instrumental in shaping the way our company communicates internally and externally, making a tangible impact on our operational efficiency and brand image.

Requirements

To excel in this position, we are looking for candidates who meet the following criteria:

• Experience: 2–4 years of relevant experience in business support, documentation, or a related field, preferably within construction, contracting, engineering, or technical industries. Familiarity with the intricacies of these sectors is a significant advantage.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite, with a strong emphasis on Word, Excel, and PowerPoint. Experience with graphic design software such as CorelDRAW, Adobe Photoshop, and InDesign is highly desirable.
• Communication Skills: Excellent written and spoken English skills, enabling clear and effective communication with diverse stakeholders. Strong interpersonal skills to collaborate seamlessly with internal and external teams.
• Organizational Abilities: Exceptional organizational skills to manage multiple tasks, deadlines, and urgent requests simultaneously. Ability to prioritize effectively and maintain a high level of productivity in a fast-paced environment.
• Attention to Detail: A meticulous approach to document preparation, ensuring accuracy, consistency, and professionalism in all deliverables. Proactive problem-solving skills to address challenges efficiently.
• Independence and Initiative: Ability to work autonomously with minimal supervision, taking ownership of tasks and driving them to completion. Strong initiative to anticipate needs and streamline processes where possible.
• Presentation Skills: A keen eye for design and layout, with the ability to create visually compelling and coherent presentations and marketing materials.

If you are a proactive, detail-oriented professional eager to contribute to a thriving organization, we invite you to apply for the Business Support & Documentation Specialist position at OMNIA ASCENT. Join us in delivering excellence and making a meaningful impact on our company’s success.

Location

Riyadh, Saudi Arabia