Office Administrator (KSA National)

Join Our Visionary Team as an Office Administrator in Riyadh

At Cundall, we are pioneering innovative and sustainable design solutions that shape the future of infrastructure and architecture. As part of our commitment to national development and our Saudi Nationalization (KSA) initiative, we are seeking a highly motivated and detail-oriented Office Administrator to join our dynamic Professional Support team in Riyadh. This role is designed for a dedicated Saudi national who thrives in a fast-paced, collaborative environment and is eager to contribute to our mission of excellence.

As the backbone of our administrative operations, you will play a pivotal role in ensuring seamless workflows across our multidisciplinary engineering teams. Your responsibilities will span a broad spectrum of tasks, from managing office logistics to facilitating critical government relations and HR processes. This is an opportunity to make a tangible impact on both our internal operations and external partnerships.

Key Responsibilities

In this multifaceted role, your contributions will be instrumental in maintaining the efficiency and professionalism of our Riyadh office. Your duties will include, but are not limited to:

• Comprehensive Administrative Support: Provide end-to-end administrative assistance to our engineering teams, ensuring smooth office operations and project-related coordination. Act as the primary liaison for HR-related matters, including onboarding processes, preparation of offer letters, work permits, and iqama documentation.
• Government Relations and Compliance: Serve as the key point of contact for government interactions, managing renewals for business operation certificates and navigating various government portals and entities. Your expertise in these areas will be vital in maintaining compliance and facilitating seamless operations.
• IT and Office Setup: Collaborate with our IT team to configure new equipment, ensuring that our workspace remains technologically advanced and efficient. Handle document controls and maintain meticulous records to support our projects and daily operations.
• Reception and Client Engagement: Provide ad-hoc reception coverage, addressing inquiries via telephone, email, and in-person interactions with professionalism and discretion. Act as the first point of contact for both internal staff and external clients, embodying our commitment to exceptional service.
• Logistical and Errands Support: Execute general errands both on-site and off-site as required, ensuring that administrative tasks are completed promptly and efficiently. Your proactive approach will help alleviate operational bottlenecks and enhance overall productivity.

You will also serve as a critical support function for senior management, addressing ad-hoc administrative needs and ensuring that our engineering teams have the resources they need to focus on delivering high-impact solutions.

What We’re Looking For

We are seeking a proactive and highly organized individual who is passionate about contributing to a global leader in sustainable design. Your profile should align with the following criteria:

• Saudi Nationality: This role is exclusively open to Saudi nationals as part of our commitment to national development and workforce diversification.
• Administrative Expertise: Proven experience in administrative roles within a fast-paced, complex organization. Demonstrated proficiency in Microsoft Office, particularly advanced skills in MS Word and Excel, with a focus on efficiency and accuracy.
• Government Relations Acumen: Experience as a Government Relations Officer (GRO) or familiarity with navigating Saudi government portals and entities. A deep understanding of the administrative processes involved in securing work permits, iqamas, and business licenses is highly valued.
• Multitasking and Initiative: The ability to manage multiple priorities simultaneously, meet tight deadlines, and operate with minimal supervision. Your self-motivation and initiative will be key to thriving in this dynamic environment.
• Stakeholder Management: Experience in taking clear instructions from diverse stakeholders while managing expectations and delivering consistent, high-quality service. Your communication skills should be sharp, both verbally and in writing.
• International Exposure: Prior experience working within an international partnership or engineering consultancy is a significant advantage. Familiarity with cross-cultural collaboration and global best practices will add value to your role.
• Proactive and Adaptable Mindset: A flexible and solution-oriented approach to problem-solving, with a commitment to continuous improvement. Your ability to anticipate needs and address challenges preemptively will be highly appreciated.

At Cundall, we foster a culture of inclusivity, innovation, and professional growth. We believe that a diverse and collaborative workforce drives creativity and excellence. By joining our team, you will not only contribute to impactful projects but also become part of a supportive community that values your unique perspective and encourages your career advancement.

This is more than just a job—it’s an opportunity to be part of a forward-thinking organization that is shaping the future of sustainable design in Saudi Arabia and beyond. If you are ready to take on this challenge and make a meaningful difference, we invite you to apply and be a part of our journey.