Document Control Specialist

Document Control Specialist – Join Our Legacy of Excellence in Fire Protection and Beyond

At Jensen Hughes, we stand as a global leader in fire protection engineering and risk-based solutions, with a legacy spanning over eight decades. Our mission is to safeguard lives, property, and reputations through innovative technology, expert analysis, and industry-leading research. We operate within a dynamic ecosystem that extends across accessibility consulting, process safety, forensic investigations, security risk consulting, emergency management, and digital innovation. Our collaborative team of engineers and consultants tackles complex challenges with precision, ensuring our clients can navigate risks with confidence.

As a Document Control Specialist based in our Riyadh office, you will play a pivotal role in maintaining the integrity and efficiency of our project workflows across the Kingdom. This position offers the opportunity to thrive in a fast-paced, collaborative environment where your organizational expertise will directly contribute to the seamless execution of diverse and high-stakes projects. You will serve as the linchpin for document management, ensuring that critical information is accurately captured, processed, and disseminated—bridging the gap between project teams, design partners, and regulatory bodies.

In this dynamic role, you will be responsible for establishing and upholding rigorous documentation protocols that align with both company standards and regional requirements. Your contributions will be instrumental in fostering a culture of accountability, transparency, and operational excellence. Whether managing contracts, reports, drawings, or communication, your meticulous attention to detail will ensure that every document adheres to the highest quality benchmarks.

Key Responsibilities

Your work will encompass a broad spectrum of critical functions, including:

• Documentation Protocols: Lead the development and implementation of project workflows, ensuring the systematic organization, storage, and retrieval of both physical and digital documents—such as contracts, technical reports, architectural drawings, and correspondence—while adhering to standardized templates and formats.
• Project Management Support: Assist in preparing essential project documentation, including flowcharts, draft correspondence, meeting minutes, and other administrative materials to facilitate clear and effective communication across teams.
• Data Collection and Reporting: Gather, analyze, and consolidate statistical and project-specific data to produce comprehensive reports for internal and external stakeholders. Collaborate with project managers to refine existing reports and develop new ones that enhance decision-making processes.
• Database and Document Management: Ensure precise encoding and updates in our document management systems and databases, maintaining version control to prevent discrepancies and ensure accuracy.
• Version and Access Management: Oversee the maintenance of up-to-date documentation, guaranteeing that project-specific details are readily accessible to stakeholders at all times. Implement robust access controls to support efficient project delivery.
• Quality Assurance: Conduct regular audits of documents to verify accuracy, completeness, and compliance with industry standards, site-specific regulations, and legal requirements.
• Contract and Regulatory Compliance: Support the project team in coordinating the review of contractual documents, ensuring alignment with legal obligations and company policies.
• Administrative and Communication Support: Manage internal and external correspondence, relaying messages across various communication channels—both written and verbal—to maintain seamless project coordination.

At Jensen Hughes, we believe in the power of our people to drive meaningful change. This role is not just a job; it’s an opportunity to contribute to a legacy of safety, innovation, and professional growth within a team that values diversity, collaboration, and continuous learning. If you are detail-oriented, proactive, and passionate about ensuring the success of complex projects, we invite you to be part of our mission to create a safer, more resilient world.