PR, Customs & Administration Officer

Join YES Machinery in Expanding Our Industrial Legacy in Saudi Arabia

At YES Machinery, we are a leading UAE-based provider of industrial machinery and engineering solutions, dedicated to delivering reliable, high-quality equipment and technical support to industries across the Middle East. As we strategically expand our operations into the Kingdom of Saudi Arabia, we are seeking a highly organized and detail-oriented PR, Customs & Administration Officer to play a pivotal role in ensuring seamless government compliance, efficient customs clearance, and streamlined administrative processes. This is an exciting opportunity to contribute to our growth while supporting businesses in Saudi Arabia with world-class machinery solutions.

In this dynamic role, you will be the backbone of our operational and regulatory framework, bridging the gap between our company, government authorities, and logistics partners. Your expertise will be instrumental in navigating the complexities of Saudi Arabia’s regulatory landscape, ensuring our machinery and equipment shipments are cleared efficiently, and our administrative processes run smoothly. If you thrive in a fast-paced environment and are passionate about logistics, government relations, and operational excellence, we invite you to be part of our team.

Key Responsibilities

As our PR, Customs & Administration Officer, your responsibilities will include:

• Government Relations & PR Coordination: Manage and oversee all company-related formalities with Saudi government authorities, ensuring full compliance with local regulations and procedures. Act as the primary liaison for visa, Iqama, contract, and medical documentation through platforms such as Qiwa, Muqeem, Mudad, GOSI, Chamber of Commerce, and National Address.
• Customs Clearance & Import Procedures: Lead the customs clearance process for machinery, equipment, spare parts, and other shipments, ensuring timely and accurate documentation. Verify HS Codes, customs duties, VAT, and import requirements while liaising with customs brokers, freight forwarders, shipping agents, and transporters to facilitate smooth approvals and releases.
• Logistics & Transportation Coordination: Oversee the transportation of heavy machinery and industrial equipment from ports and airports to warehouses, project sites, or customer locations. Collaborate with logistics partners to plan deliveries, manage documentation, and track shipments in real-time.
• Warehouse & Regulatory Compliance: Assist in warehouse setup, registrations, and licensing processes, ensuring all government documentation is completed accurately and on time. Stay updated on regulatory changes from authorities such as FASAH, SABER, SASO, and ZATCA to maintain compliance.
• Administrative Support: Handle general office administration, document control, and record maintenance to support operational efficiency. Provide end-to-end coordination for PR, logistics, customs, and administrative tasks as required.

Key Requirements

To excel in this role, you must meet the following criteria:

• Experience: 2–3 years of relevant experience in Saudi Arabia, with a strong background in PR/government relations, customs clearance, logistics coordination, or administrative roles.
• Industry Expertise: Preference will be given to candidates with experience in the heavy machinery, industrial equipment, construction equipment, or related logistics sectors.
• Technical Knowledge: In-depth understanding of Saudi Arabia’s regulatory platforms, including Qiwa, Muqeem, Mudad, GOSI, Chamber of Commerce, and National Address. Familiarity with FASAH, SABER, SASO, and ZATCA procedures is essential.
• Customs & Documentation Skills: Proficiency in managing import documentation, customs clearance procedures, HS Codes, duties, and VAT calculations.
• Communication & Coordination: Exceptional communication skills in both Arabic and English, with the ability to liaise effectively with government authorities, logistics providers, and internal teams.
• Operational Agility: Ability to manage multiple responsibilities in a fast-paced environment, ensuring deadlines are met with precision and efficiency.
• Licensing: Valid Saudi Arabia (KSA) driving license required.

If you are a detail-oriented professional with a passion for logistics, regulatory compliance, and operational excellence, we encourage you to apply and be part of YES Machinery’s journey in Saudi Arabia. Together, we will drive productivity, efficiency, and growth for businesses across the Kingdom.