Senior Document Controller - EXPO

Senior Document Controller – Driving Excellence in Document Management for Expo 2030 Riyadh

At Bechtel, we are proud to be part of a legacy spanning over a century, where we deliver transformative infrastructure projects that shape the future of nations. With a global footprint and a commitment to innovation, we empower our customers to achieve extraordinary outcomes—from sustainable urban development to cutting-edge energy solutions. As a key contributor to Expo 2030 Riyadh, one of the most ambitious international events in modern history, we are shaping a 6 km² masterplan that will redefine sustainable living, foster global collaboration, and leave a lasting legacy for generations to come.

Under the guiding theme of *“Foresight for Tomorrow,”* Expo 2030 Riyadh will unite nations, organizations, and visionaries to showcase groundbreaking advancements in technology, sustainability, and urban innovation. With an expected 40 million visitors and a sprawling exhibition space of 491,100 m², this event will set new benchmarks for global engagement while ensuring a seamless transition into a mixed-use legacy development—one that continues to serve the community long after the event concludes.

As the Senior Document Controller on this landmark project, you will play a pivotal role in ensuring the seamless management, integrity, and accessibility of critical project documentation. Your expertise will be instrumental in maintaining the highest standards of efficiency, compliance, and collaboration across a diverse team of stakeholders, including project functions, clients, partners, and field personnel.

Key Responsibilities

Your work will be at the heart of Bechtel’s commitment to excellence, where precision and reliability are non-negotiable. In this dynamic role, you will:

• Lead Document and Records Management: Develop, implement, and refine robust document management systems and archiving processes to ensure all project documentation is accurately controlled, accessible, and compliant with industry standards.
• Master Enterprise Content Management (ECMS): Leverage advanced systems to register, distribute, retrieve, and archive project documents with meticulous attention to metadata, revision control, and workflow efficiency. Ensure seamless integration with reporting tools like Power BI to provide actionable insights.
• Enhance Data Integrity and Quality: Implement rigorous quality monitoring methods to validate metadata accuracy, document numbering, revision tracking, and filing systems. Identify and resolve discrepancies to maintain the highest standards of documentation integrity.
• Resolve Complex Challenges: Act as a subject matter expert in document control, addressing intricate issues related to numbering, workflows, electronic signatures, security classifications, and records retention policies. Collaborate cross-functionally to ensure alignment with project objectives and client expectations.
• Train and Mentor Teams: Develop and deliver comprehensive training programs on document management procedures and software applications, empowering project personnel to adhere to best practices. Maintain training records to ensure continuous improvement and compliance.
• Support Project Closure and Legacy Transition: Assist in developing records retention and turnover plans, ensuring a smooth handover of documentation for the post-Expo legacy development phase. Facilitate audits and compliance reviews to mitigate risks and ensure long-term sustainability.
• Drive Process Optimization: Continuously evaluate and enhance document management workflows, creating and updating work instructions, distribution matrices, and procedural guidelines to adapt to evolving project needs.

This is more than a role—it’s an opportunity to be part of a mission that transcends borders and leaves an indelible mark on the world. If you are a detail-oriented professional with a passion for innovation, a commitment to excellence, and the drive to shape the future of global infrastructure, we invite you to join Bechtel in delivering the extraordinary.

Join us in building the foundation for a smarter, more sustainable tomorrow.