Accounts Receivable Accountant | EXA Ceramics

Accounts Receivable Accountant – Drive Financial Accuracy and Operational Excellence at EXA Ceramics

Join EXA Ceramics, a dynamic and innovative leader in the ceramics industry, as our Accounts Receivable Accountant. In this pivotal role, you will play a critical part in maintaining seamless financial operations, ensuring accurate invoicing, payment tracking, and receivable reporting. Your expertise will empower our sales and finance teams with actionable insights, enabling timely follow-ups on outstanding accounts and fostering strong customer relationships. This position offers a unique opportunity to contribute to the financial health of a growing organization while honing your skills in accounts receivable management, data analysis, and cross-functional collaboration.

As the backbone of our financial processes, you will be responsible for overseeing the entire lifecycle of customer invoices and payments, from issuance to reconciliation. Your meticulous attention to detail and analytical mindset will ensure that our financial records remain accurate, up-to-date, and compliant with industry standards. By generating insightful reports and aging analyses, you will support our sales team in proactively addressing payment discrepancies and maintaining customer satisfaction, while also providing the finance team with the data needed for strategic decision-making.

Key Responsibilities

Your role will encompass a broad spectrum of financial and operational duties, including but not limited to:

• Invoicing and Payment Processing: Prepare and issue precise, timely invoices based on approved sales and delivery data, ensuring alignment with contractual agreements. Accurately record incoming payments and apply them to customer accounts, maintaining meticulous documentation for audit and compliance purposes.
• Accounts Monitoring and Sales Support: Actively monitor customer account balances and payment trends, identifying overdue or irregular accounts to escalate to the sales team for follow-up. Generate comprehensive aging reports and exception lists to facilitate proactive client communication and resolution of payment issues. Provide data-driven insights to sales teams to enhance payment recovery strategies and customer account integrity.
• Account Reconciliation and Reporting: Reconcile accounts receivable ledgers to guarantee accurate posting of payments, credits, and adjustments. Develop and present monthly AR summaries, aging reports, and trend analyses for management review, supporting informed financial planning and operational decision-making. Collaborate closely with the finance team during month-end closings to ensure seamless reporting and compliance.
• Customer Service and Dispute Resolution: Document and address billing discrepancies promptly, escalating unresolved issues to the appropriate teams for resolution. Serve as the primary point of contact for internal inquiries regarding customer account statuses, payment histories, and financial discrepancies. Track dispute resolutions and ensure timely escalation of complex issues to drive accountability and resolution.
• Documentation and Cross-Functional Collaboration: Maintain organized, up-to-date records of invoices, payments, and account adjustments, ensuring accessibility for audits and reporting. Foster collaboration with sales, finance, and customer service teams to align account information and resolve discrepancies efficiently. Support internal audits by providing comprehensive AR documentation and data, ensuring transparency and compliance.
• Process Improvement and Compliance: Identify opportunities for automating manual processes and streamlining workflows to enhance operational efficiency. Adhere strictly to company policies, procedures, and regulatory requirements to ensure compliance and mitigate financial risks. Contribute to the development of robust systems and controls that support long-term financial stability and growth.

EXA Ceramics is a forward-thinking organization committed to excellence in manufacturing and innovation. In this role, you will not only contribute to the financial integrity of our operations but also play a vital part in our broader mission of delivering high-quality ceramic solutions to global markets. Your ability to balance precision with strategic thinking will be instrumental in driving the success of our financial processes and supporting the company’s growth trajectory.

Qualifications and Skills

To excel in this role, you will bring a blend of technical expertise, analytical rigor, and a customer-centric mindset. The ideal candidate will possess:

• A Bachelor’s Degree in Accounting, Finance, or a related field, complemented by 2 to 4 years of relevant experience in accounts receivable, financial reporting, or a similar role.
• Proven proficiency in document management, inventory control, and invoice processing, with a strong understanding of accounts receivable principles and best practices.
• Exceptional attention to detail and organizational skills, ensuring accuracy in financial records and reporting.
• Excellent analytical and problem-solving abilities, enabling you to interpret financial data and identify trends or anomalies.
• Strong communication and collaboration skills, with the ability to interact effectively with cross-functional teams, including sales, finance, and customer service.
• Familiarity with financial software and ERP systems, as well as proficiency in Microsoft Office Suite, particularly Excel for data analysis and reporting.
• A commitment to compliance, quality, and continuous improvement, with an eye toward optimizing processes and enhancing operational efficiency.

If you are passionate about financial management, thrive in a dynamic environment, and are eager to contribute to the success of a leading ceramics manufacturer, we invite you to apply for this impactful opportunity at EXA Ceramics.