Administrative assistant

Join AtkinsRéalis: Elevate Your Career as an Administrative Assistant

At AtkinsRéalis, we are pioneering sustainable solutions that redefine infrastructure and energy systems globally. As a world-class engineering services and nuclear organization, we empower our teams to drive transformative change—connecting people, data, and technology to build a better future. If you are a detail-oriented, proactive individual with a passion for excellence, we invite you to contribute your skills as an Administrative Assistant (Saudi National) and support our mission in shaping the Kingdom’s Vision 2030.

In this dynamic role, you will serve as the backbone of our operations, ensuring seamless administrative support for project teams and business leaders. Your expertise will be instrumental in maintaining efficiency, fostering collaboration, and upholding the highest standards of professionalism. This is more than a job—it’s an opportunity to grow within a forward-thinking organization that values innovation, inclusivity, and impact.

Key Responsibilities

As our Administrative Assistant, your responsibilities will encompass a broad spectrum of administrative functions, including:

• Strategic Support for Leadership: Provide comprehensive administrative assistance to managers and project teams, ensuring their workflows remain streamlined and productive.
• Meeting and Calendar Management: Coordinate and schedule meetings, appointments, and conference calls with precision, while managing calendars and reserving meeting rooms efficiently.
• Documentation and Communication: Prepare, format, and maintain professional correspondence, reports, presentations, and other critical business documents to reflect AtkinsRéalis’ commitment to clarity and excellence.
• Travel and Logistics Coordination: Organize travel arrangements, accommodations, and visa documentation, ensuring smooth transitions for employees and visitors.
• Client and Stakeholder Engagement: Handle incoming calls, emails, and inquiries with professionalism, serving as the first point of contact for internal and external stakeholders.
• Record and System Management: Maintain accurate electronic and physical filing systems, databases, and records, adhering to strict confidentiality protocols.
• HR and Financial Support: Assist with timesheet collection, expense claims, and purchase requisitions, collaborating closely with HR, Finance, and Procurement teams.
• Onboarding and Coordination: Support the onboarding process for new employees and visitors, ensuring a seamless integration into our organization.
• Office and Event Coordination: Track office supplies, coordinate procurement requests, and assist in organizing company events, workshops, and team-building activities.
• Discretion and Adaptability: Perform additional administrative duties as required, demonstrating flexibility and a commitment to confidentiality in all tasks.

Why This Role is Your Opportunity

At AtkinsRéalis, we believe in fostering a culture of growth, collaboration, and professional development. By joining our team as an Administrative Assistant, you will:

• Contribute to Groundbreaking Projects: Work on cutting-edge infrastructure and engineering initiatives that have a tangible impact on communities and industries worldwide.
• Develop Your Career: Access professional development opportunities designed to enhance your skills and advance your career trajectory.
• Thrive in a Collaborative Environment: Engage with a diverse, inclusive team that values your contributions and encourages innovation.
• Benefit from a Competitive Package: Enjoy a comprehensive compensation and benefits package that reflects your dedication and expertise.

Qualifications and Skills

To excel in this role, you must meet the following criteria:

• Nationality Requirement: Saudi National (mandatory).
• Education: Diploma or Bachelor’s Degree in Business Administration, Management, or a related field. Fresh graduates with exceptional organizational skills are also encouraged to apply.
• Experience: 1-3 years of administrative, office coordination, or secretarial experience. While experience in engineering, construction, or project-based environments is preferred, strong organizational skills can compensate for less direct experience.
• Technical Proficiency: Proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, and Teams, is essential.
• Language Skills: Strong written and verbal communication skills in both Arabic and English are required to facilitate seamless interaction with diverse stakeholders.
• Soft Skills: Exceptional organizational and multitasking abilities, coupled with a keen attention to detail and the ability to meet deadlines under pressure.
• Professional Attributes: A professional attitude, discretion, and a customer-service orientation that aligns with AtkinsRéalis’ commitment to excellence.
• Preferred Skills: Familiarity with document control and record management practices, as well as experience with SAP, Oracle, or other ERP systems, will be advantageous.

At AtkinsRéalis, we are committed to building an inclusive workplace where every team member can thrive. If you are a Saudi National passionate about contributing to the Kingdom’s Vision 2030 and eager to grow within a globally recognized organization, we encourage you to apply and be part of our journey toward a sustainable future.